Website Replacement and Migration Services

The vendor is required to provide to migrate all of existing website content, data and functionality to a new platform, utilizing the existing site map and branding, in two phases.
- needs these functions:
• Migrating a minimum of 120 pages over to a new CMS,
• A secure area for employees to access approximately 50 pages of employee content
• Escribe agenda management system integration with the council calendar,
• Events calendar (separate from the council calendar)
• A document manager
• Web form functionality and development of identified essential forms,
• Optimized search engine (SEO),
• Interactive maps,
• Three months of news and notices (news blogs),
• Detailed training plan, and
• Testing the website functionality before launch on multiple browsers and devices.
• Full migration of all content, remaining pages and functionality of the existing website,
• Identified ecommerce integration, and
• Facilities listing.
- Functional requirements:
• Content management system (CMS).
• Digital asset management (dam) platform.
• Intuitive, citizen-focused navigation.
• Clean, fresh, focused and consistent design.
• Optimized for advanced SEO.
• Legacy and third-party integration.
• Accessibility, according to WCAG 2.1 level AA.
• Clear path to conversion/ business objectives.
• Security (data protection and storage); encryption – see security below for more detailed deliverables.
• Customizable features, (i.e.: tax calculator).
• Integration with social media tools, online engagement platforms and other modern technology capabilities (video, live-streaming, photos, graphics, animation, etc.).
• Interactive maps.
• E-commerce capabilities.
• Dynamic feeds.
• Online forms: creation and submission.
• Multi-browser compatibility.
• Mobile compatibility (responsive platform).
• Hosting options.
• Data and analytics that is robust and customizable and able to collect and measure analytics and data with customizable reporting tools.
• Include an effective manner for collecting analytics, site hotspots, data, and detailed and customized reporting options, so the county can use solid data to help drive business decisions and revise the site and online strategy as required.
• Ability to allow for current plug INS and integrations.
• Production and review environments for website testing (test production environment).
• The system allows for multi-level security by including access controls that restrict system access based on user roles and responsibilities.
1. The system will be used by multiple levels of staff within the organization; therefore, permissions need to ensure that users only have access to the functionality and data they are responsible for.
• The website will have security measures for any integrated third-party services and APIS.
• Data hosting and backup residency to be on a state servers.
• Disaster recovery plan.
- Provided as part of training:
• Examples: Virtual webinars, detailed system user manual, quick reference guides, online support, help desk support, user-group community resources etc.
- Questions/Inquires Deadline: February 20, 2025