New Website Creation Services

The vendor is required to provide the website is to guide residents and potential residents towards the resources they need.
- Content requirements
• Content strategy:
o Content on the site will be related to foothills in various ways. 
o It will be promoting properties and news related to the properties. 
o It will also house information related to housing with FRH, like for the HCV program.
• Page list and site map (information architecture):
o A complete list of all planned pages (e.g., homepage, about us, services, products, blog, contact, FAQ, privacy policy, terms of service).
o A sitemap showing how pages are structured and linked.
• Content management system (CMS):
o WordPress
o Ability to edit the code of the site to comply with any act requirements
o Easy to edit and update content for our communications coordinator
- Design and user experience (UX) requirements
• Branding and visual identity:
o We will be keeping our logo, we want the site to fit us.
o We want the site to be engaging
• User experience (UX) goals:
o Ease of navigation (intuitive menus, search functionality).
o Clear calls to action (CTAS).
o User flow expectations (how users move through the site to complete tasks).
• Responsive design:
o The website must be fully functional and look good on all devices (desktop, tablet, mobile).
o Specific design considerations for different screen sizes.
• Accessibility:
o Requirements for users with disabilities (e.g., screen reader compatibility, keyboard navigation, sufficient color contrast, alt text for images).
o Site must be fully compliant to specified level.
o Possibly use recite me tool bar foothills has already bought license for
o Targeted compliance level
o Comply with state laws
▪ Hb21-11100
▪ Sb23-244
• Performance and speed:
o Desired page load times (e.g., under 3 seconds).
o Optimization for images, scripts, and overall site speed.
- Functional requirements
• User accounts and authentication:
o User registration, login, password recovery. (Admins only)
o User roles and permissions (e.g., admin, editor).
o Password protected section for board members to view content
• Search functionality:
o Site-wide search.
• Forms:
o Contact forms, newsletter sign-ups, inquiry forms.
o Validation, auto-responders, integration with CRM and email marketing tools.
• Integrations:
o CRM (e.g., salesforce, HubSpot).
o Email marketing (e.g., Mailchimp, constant contact).
o Analytics (e.g., google analytics).
o Social media feeds/sharing.
o Third-party APIs (e.g., mapping, weather, specific industry tools).
• Blog and news section:
o Post creation, categorization, tagging.
o RSS feed.
• Multimedia handling:
o Video embedding and hosting.
o Image galleries needed for various purposes including property photos.
- Technical and security requirements
• Hosting:
o Word press
• Domain name:
o We will keep foothillsrh.org
• SSL certificate (https):
o Essential for security and SEO.
• Security measures:
o Protection against common vulnerabilities (e.g., SQL injection, XSS).
o User data protection (encryption).
o Firewall, regular security audits.
• Backup and disaster recovery:
o Ability to recover data in case of error
• Scalability:
o The ability of the website to handle increased traffic and data as it grows.
• Browser and device compatibility:
o Supported browsers and versions (e.g., chrome, Firefox, safari, edge).
o Testing on various devices and operating systems.
o Functions well on mobile
• SEO (search engine optimization):
o Ensure the site is properly optimized, and appears first over any properties, etc.
- Legal and maintenance requirements
• Privacy policy and terms of service:
o Legal text addressing data collection, cookies, user rights 
o Cookie consent banner.
• Act requirements
o Site needs to be compliant with all applicable act requirements.
o Can integrate recite me tool to provide act functionality as well as check the compliance status.
• Disclaimers:
o Any necessary legal disclaimers for content, products, or services.
• Copyright and licensing:
o Ownership of content, images, code.
o Licensing for third-party assets or software.
• Analytics and tracking:
o Integration with analytics platforms (e.g., google analytics 4).
o Reporting requirements (e.g., traffic, conversions, user behavior).
• Maintenance and support:
o Who will be responsible for ongoing updates, security patches, bug fixes?
▪ IT team
o Service level agreements (SLAs) for support response times.
▪ Rapid meaningful responses
▪ Ability to put in emergency requests with expected 24-to-48-hour turnaround time
o Training for content managers or administrators.
▪ Training for the communications coordinator on front end development (new articles, slideshows, etc.)
▪ Training for the administrators on back-end development (updates, license management, etc.)
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: July 15, 2025