Website Design Development and Maintenance Services

The Vendor is required to provide for the design, development, and implementation of the website, as well as a comprehensive plan for ongoing maintenance, hosting, and domain management.
- Web design and development firms to create a new, modern, and user-friendly website.
- Website project include:
•    To develop a basic brand kit for the school to use on the website and across digital platforms. 
•    To create a modern, engaging, and informative online platform. 
•    To improve communication with current and prospective families, staff, and the community. 
•    To provide an easy, online method to facilitate the school’s registration process 
•    To provide an easy method to upload and display on the website pdf files and other types of documents
•    To provide easy access to important school information, resources, news, and events. 
•    To enhance the school's brand identity and online presence to allow for improved recruitment of new students. 
•    To implement a content management system (CMS) that allows for easy content updates by staff with varying technical skills. 
•    To ensure the website is accessible to users with disabilities 
•    To establish a reliable and secure hosting environment with professional domain management.
a. Website design and development:
•    Discovery and strategy: work with the school's stakeholders to understand our needs, target audiences, and goals to inform the website structure and design. 
•    Information architecture: develop a clear and logical sitemap and navigation structure.
•    Brand kit development: establishing a basic visual brand identity to include color palette, fonts, and use of existing logo. 
•    User interface (UI) and user experience (UX) design: create a visually appealing, intuitive, and user-friendly design that aligns with the school's brand identity.
•    Includes mobile responsiveness for various devices. 
•    Content management system (CMS) implementation: build the website on a modern, user-friendly CMS such as wix or square space. 
•    The chosen CMS must allow for easy content creation, editing, and publishing by non-technical users. 
•    Provide justification for the recommended CMS based on the school's needs and the requirement for ease of use. 
•    Website development: develop the website based on the approved design and information architecture, ensuring clean code and optimal performance. 
•    Content migration: plan and execute the migration of relevant content from the existing website to the new platform. 
•    Third-party integrations: integrate necessary third-party tools or services (e.g., school calendar, news feed, staff portal login, parent portal login, donation forms, social media feeds).
•    Search engine optimization (SEO): implement basic on-page SEO best practices to improve search engine visibility. 
•    Website testing: conduct thorough testing across different browsers and devices to ensure functionality and a consistent user experience.
b. Initial rollout and setup: 
•    Website hosting setup: establish a reliable and secure hosting environment for the new website. 
•    Provide details of the hosting plan, including uptime guarantees, security measures, and scalability. 
•    Domain name management: manage the existing school's domain name configuration. 
•    Website deployment: launch the completed website on the chosen hosting platform. 
c. Website maintenance and support plan:
•    Provide a detailed ongoing maintenance plan that includes:
o    Regular software updates for the CMS and any plugins.
o    Security monitoring and threat protection.
o    Regular backups of the website data.
o    Performance monitoring and optimization.
o    Bug fixes and technical support.
•    Outline the scope of ongoing content updates or development support available, if any, beyond the initial launch.

- Questions/Inquires Deadline: July 31, 2025