Website Redesign and CMS Implementation Servicers

The vendor is required to provide for a website redesign and new content management system (CMS) the following specifications:
1. Accessibility and compliance
•    CMS must be fully accessible and compliant with higher.
•    CMS must include, or integrate with, a built-in or affiliated accessibility checker and crawler.
2. Homepage features
•    Ability to display both video and still images prominently on the homepage
•    Quick link buttons on the homepage to provide one-click access to key resources.
•    Social media icons and links on both the top and bottom of the homepage, including:
•    Facebook
•    Instagram
•    LinkedIn
•    X and twitter
•    Next-door
•    YouTube
•    Option to embed social media feeds directly on the homepage (vendor should confirm feasibility).
3. Navigation
•    Sticky menu that remains visible as users scroll.
•    Mega menu that:
•    Supports multiple page levels (main pages and subpages).
•    Wraps and displays properly across all device sizes.
4. News and promotion features
•    Prominent area for a featured news story, with ability to show additional stories.
•    Homepage should include scroll buttons or carousel for news promotions.
•    Share buttons on individual news stories for social media or email.
5. Transparency reporting
•    Transparency reporting icon should include an option to:
•    Close and hide the element.
•    Disable stickiness (i.e., not follow scrolling).
6. Analytics and tracking
•    Ability for agency staff to add and remove advertising or tracking codes on the homepage and individual pages.
7. CMS and training
•    CMS must allow for easy administrative access with training provided for agency staff.
•    Ability to mass-assign user permissions across pages and sites.
8. Design and branding
•    Support for multiple brand colors, including hover effects and other interactive color changes.
9. Emergency communication
•    Include an emergency alert banner and pop-up alert capability.
•    Alerts must be able to push to all subsites and be targeted to specific sites.
10. Mobile responsiveness
•    Full website must be natively mobile-friendly and responsive across devices.
11. Sandbox environment
•    Provide a sandbox environment to agency at or around the time of bid opening, which must remain accessible for a minimum of 45 days after bid opening.
12. Additional features
•    Mass calling product (please describe functionality and integration).
•    Alert notification system that can notify staff, students and parents of emergencies and reminders.
•    Prefer that the vendor has the ability to send alerts via smartphone and computer via SMS, phone and email.
•    Support for RSS feeds.
•    Prefer the vendor include a homepage pop-up box
13. Service and support
•    List your SLA for:
o    Initial contact
o    Average response and resolution for a normal support issue
o    Average response and resolution for an emergency support issue
•    Prefer to have both email and phone support.
14. Third party vendors
o    Must state if the solution will be purchased and supported through a 3rd party vendor.

- Pre-Bid Meeting Information Date: August 26, 2025