Grant Writing Services

The Vendor is required to provide professional grant writing consultant with a proven track record of researching, developing, writing, preparing and submitting successful grant proposals for federal and state government grants and private foundation grants. 
- Services include:
•    Gain a thorough understanding of the history, programs and services of the city;
•    Be knowledgeable about potential community resources for grant collaboration/ partnership;
•    Work with city management team to identify community partners as necessary;
•    Attend applicable pre-proposal workshops/webinars and provide city management team with information from workshops/webinars;
•    Engage city management team in creative strategizing for project development;
•    Provide specific grant/ proposal guidelines interpretation to steer city management team to successful and timely proposal development;
•    Research all required and suggested background documents needed for successful submission of grant applications;
•    Demonstrate resourcefulness, creative thinking and innovation in order to generate high-quality plans for program and proposal development;
•    Prepare budgets and budget narratives to sufficiently fund the activities of the project in compliance with all government regulations;
•    Design graphs, charts and visuals that illustrate and explain key processes, programmatic concepts and cycles of work/timelines;
•    Initiate, develop and document the scope of grant project-related partnerships with community organizations as required by the funder;
•    Secure all required supplemental documentation, including drafting and collecting signed copies of letters of support and other documents, including memorandums of understanding or articulation agreements that correspond to the project description in the proposal;
•    At the beginning of the proposal process, develop a timeline that is agreeable to city management team for submission of proposal drafts and review;
•    Write well-organized, compelling proposal drafts that follow the requirements of the grant/ proposal and submit for review to appropriate city personnel and, if applicable, to partners, adhering strictly to timelines/deadlines throughout the process;
•    Make edits or revisions to drafts as required in a timely manner;
•    Submit final proposal after approval by city management team via print or online submission to ensure receipt before the deadline and in compliance with all proposal preparation requirements;
•    Provide digital and paper copies of complete proposals for city personnel;
•    Notify applicable state and/or federal partners of grant proposal submission and provide additional advocacy suggestions regarding outreach.

- Contract Period/Term: 3 years
- Pre-Proposal Meeting Date: November 17, 2025
- Questions/Inquires Deadline: November 18, 2025