Banking and Treasury Purchasing Card and Custodial Services

The vendor is required to provide banking and treasury services, custodial services, and p-card services.
- Banking and treasury services
•    The county is looking for an enhanced treasury-services relationship where the successful proposer(s) will offer the capabilities to provide streamlined documentation online, provide online tools for efficiencies, use banking portals to enhance cash-flow management, and access a set of tools online that can link to the county’s current financial software.
- Custodial services
•    Custodial services to help maintain its investments in safekeeping.
•    This could include a custody account for cash and securities owned by the county, collection of coupons and other periodic income on the securities being held, and settling purchases, sales, and other transactions.
•    All purchases should be settled on a delivery versus payment basis.
•    Services should also include web-based reporting with real-time access to cash and transaction data, as well as monthly and annual reporting options.
•    Finally, for all investments that require collateral to be provided to the county, the collateral shall be held in safekeeping, rules-based compliance monitoring services shall be performed, and the collateral shall be returned to the investment broker and bank at the direction of the county.
- P-card services
•    The ideal proposer(s) will meet and exceed the needs and wants of the county and maximize the use of funds through rebates and revenue sharing. 
•    Provide competitive proposals to provide procurement cards, travel cards, and other applicable services for use in making small dollar purchases. 
•    The county is looking for a user-friendly and intuitive interface for this service.
- Historic and current cash balances
•    It is not to be assumed that the county will continue to hold the current deposit levels across each institution.
•    The county’s historical cash balances between their current banking relationship.
- Current account structure
•    The county’s current account structure, including a high-level summary of activity associated with each account.
•    Any potential consolidations through ZBA structures will be considered, and are encouraged, as well as other recommendations made in phase 2 if sufficient value is demonstrated through financial and operational efficiency.
- Deposits and investments
•    Outside investment firms, but proposer(s) are encouraged to share unique opportunities within their institution to earn additional interest on all monies.
•    Any services that have an investment purpose (e.g., money market deposit and savings accounts), must comply with all state laws governing the investment and collateralization of public funds as well as the county’s investment policy.
- Accounting software
•    To confirm capability to integrate services, send and receive securely to and from the accounting software without manual intervention (straight-through processing (STP)), and otherwise facilitate information exchange efficiently and effectively with the accounting software.
•    This can be done via SFTP (secure file transfer protocol), online file transfer or other available methods.
•    This may include workflow solutions for payment creation and approval processes in addition to visibility of balance and transaction reporting.

- Contract Period/Term: 3 years
- Pre-Proposal Meeting (Non-Mandatory) Date: August 11, 2025