Banking Services

The Vendor is required to provide a full-service banking relationship encompassing multiple specialized accounts including a pooled cash account for daily balance concentration, zero-balance accounts for accounts payable and payroll with positive-pay protection, utility payment processing accounts, corrections inmate funds management, and operational accounts for facilities like the corrections.
- The banking services must include modern technology requirements such as web-based account access with dual-factor authentication, comprehensive online banking capabilities including wire transfers and ACH processing, electronic payment processing, remote deposit capture services, and positive-pay fraud protection.
- The selected bank must provide detailed monthly reconciliation services, maintain a centralized vault for deposit processing within specified state counties, supply banking materials and supplies, and deliver emergency banking services within 24 hours of disaster events.
- Emphasizes eliminating float time, maximizing interest earnings through sweep arrangements, and ensuring secure, efficient processing of approximately 2,800 direct deposit payroll transactions biweekly and 75-125 weekly ACH vendor payments.
- Accounts Payable Account. This zero-balance, positive-pay enabled account will be used to process accounts payable and other disbursements of the County other than payroll. Outgoing wire transfers will be made from this account.
- Payroll Account. This zero-balance, positive-pay enabled account will be used solely to process payroll disbursements to County employees. This account will include both payroll checks and direct deposit distributions.
- Utility Payment Account. This zero-balance account will be used for the receipt of electronic payments for the County’s Utility Systems. Zero balance transfers will be made on a daily basis into the Pooled Cash Account.
- E-Payables Account. This account will be used as a clearing account for processing e-Payables disbursements to the County’s ePayables service provider. Deposits into the account will only be transfers from other County bank accounts or the Constitutional Officers bank accounts. Payments to the County’s e-Payable service provider will be electronic; no paper checks will be posted to this account. This account will carry a balance related to outstanding ePayable amounts and should earn either interest or earnings credit rate.
- Inmate Imprest Account. This account will be used for funding the daily inmate debit release transaction settlements processed by an authorized third-party vendor. This account will carry a balance.
- Transfers are made into and out of the Pooled Cash and Accounts Payable Accounts from this account.
- Accounts Payable Account. This zero-balance, positive-pay enabled account will be used to process accounts payable and other disbursements of the Property Appraiser other than payroll. Outgoing wire transfers will be made from this account.
- Incoming wire transfers will be deposited into this account. Internal transfers will be made automatically on a daily basis to cover zero-balance accounts.

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: October 29, 2025