Property Management Services

The Vendor is required to provide continuous and uninterrupted property management services (the services) for the department.
- Provide financial services to include but not be limited to accounting services, budget planning and administration of monthly operating reports for the properties.
- The property manager shall be the main services coordinator for a facility parking database, tracking parking changes, shuttle schedules and any additional duties associated with parking policy and/or parking lots between client agency and building occupants if needed.
- The contractor shall respond to and assist the client agency in coordinating the response to emergencies that arise at the properties twenty-four (24) hours per day, seven (7) days per week, and three hundred sixty-five (365) days per year.
- The contractor shall designate a safety program officer for the properties who is knowledgeable and responsible for the following, including but not be limited to, coordinating fire drills, evacuation plans, a disaster response plan, an employee’s safety training program, building code compliance and inspections, accident reporting and a material safety data program(s) for chemicals used at the properties.
- Provide planning for and supervision of all ordinary and extraordinary repairs, decorations, alterations, capital improvements, remodeling and occupant improvements to the properties.
- Utilize asset management platforms or programs for the inventory of building assets, preventive maintenance scheduling, and administration of reactive work requests.
- The property manager shall be the main building management services coordinator for the client agency.
- The property manager shall supervise all on-site contractor employees and contractor parties.
-  The property manager shall be available three hundred sixty-five (365) days per year, twenty (24) hours per day, seven (7) days per week electronically, by cell phone, email and on-site as required by the client agency. 
- Property manager shall continually provide up to date emergency contact information with the client agency.
- The property manager shall prepare bid specifications, solicit and analyze bids and award contracts for services required by the client agency for the property. 
- The aforementioned services must be authorized by the client agency prior to being administered.
- The property manager shall be the main services coordinator for a facility parking database, tracking parking changes, shuttle schedules and any additional duties associated with parking policy and/or parking lots between client agency and building occupants if needed.
- The property manager shall be the main administrator, coordinator and provide for set up and preparation for the property’s public conference rooms.

- Contract Period/Term: 3 years
- Mandatory Site Visit Date: September 12, 2025