Property Management Services

The Vendor is required to provide comprehensive property management services for land and facilities located on the City’s administration -owned property.
- A professional property management firm with experience in managing government-owned or aviation-adjacent properties, capable of navigating regulatory requirements, optimizing asset performance, and supporting long-term planning efforts.
- This engagement is intended to enhance operational transparency, protect public assets, and support economic development initiatives tied to the administration property.
- Supervise and purchase, or arrange for the purchase of, all inventories, provisions, supplies and operating equipment, which, in the normal course of business, are necessary and proper to maintain, operate and manage the administration property, subject to the previous approval of the city;
- Assess capital needs of the property and advise city of any work needed on the property as either requested by tenant or assessed to be necessary by the management agency and propose a fiscal year operating budget for approval by the city for all of the administration property’s needs;
- Make, manage and supervise all contracts for electricity, gas, fuel, steam, water, telephone, window cleaning, rubbish removal, laundry service, exterminating, janitorial services, lawn maintenance, equipment maintenance, and other utilities or services (unless same are provided by employees of the city) as required by the lease and as management company deems advisable and that the lessee is not required to perform.
- Make periodic inspections (not less than quarterly) of the property and structures thereon, reports of which shall be maintained by the management agency and discussed with the city upon the city’s request or at such times as the agent deems advisable containing such information as the city shall reasonably request;
- Provide accounting services and procedures relating to accounts payable and accounts receivable with respect to the services provided by the management company;
- Establish and maintain a property management record and file system to be implemented upon contract execution pursuant to the standard retention policies of the management company and make same available to the city upon reasonable notice;
- Prepare a written monthly profit and loss statement package from information reasonably available to the management company, which report shall correlate expenses and costs with the approved budget for the property and any deviations therefrom;
- Prepare a written monthly status report for the property with respect to the services provided by the management company summarizing material operating activities for the month.

- Contract Period/Term: 1 year
- A Non-Mandatory Pre-Bid Conference Date: September 12, 2025
- Questions/Inquires Deadline: September 19, 2025