Transit Asset Management Services

The vendor is required to provide transit asset management services for metropolitan transportation planning, including federally required performance measures specifically for transit asset management (TAM) and transit safety.
- Project initiation and workplan
1. Ongoing project coordination – monthly project meetings
•    The consultant shall convene monthly project meetings or conference calls with the agency project manager to ensure ongoing communication on upcoming tasks and schedule and budget adherence. 
•    The consultant shall maintain a current project schedule in microsoft project (or similar project as approved by the agency project manager) and shall make an updated electronic copy of the project schedule available on a monthly basis, and any emerging schedule or budget variances will be reported to the agency project manager. 
•    The consultant shall develop agendas, minutes, and action item lists for these monthly coordination meetings and shall be responsible for delivering these items to agency. 
•    The consultant shall submit agendas and meeting materials to the agency project manager no less than two (2) days before each meeting, and minutes including action items no less than two (2) days after each meeting. 
•    The kickoff project meeting shall be scheduled for no less than two (2) weeks after agency issues the notice to proceed. 
•    Meetings shall last no more than two (2) hours. 
•    The consultant shall participate in up to ten (10) additional conference calls as needed to discuss project management.
2. Project workplan and schedule
•    Project approach and budget
•    Data collection strategy: the workplan shall outline the data and other resources necessary for project delivery as scoped. 
•    It shall leverage to the greatest extent possible the existing understanding of trans am capabilities and previous TAM and transit safety planning effort.
•    Communications plan: the workplan shall include a communications element identifying key personnel, communications protocols and points of contact, contact information, communication format, and project management meeting schedules. 
•    QA/QC approach: the workplan will document the formal QA/QC review process, which shall be used to review and approve project deliverables. 
•    This section will highlight the file sharing process between the consultant and the agency teams.
•    Risk register: the risk register will identify the potential risks, coded by their probability and the potential impact on the project. 
•    It will determine the course of action, timeline, and responsibilities for resolving or mitigating the risk. 
•    Project controls: the project controls element of the workplan will include processes for managing budget, invoicing, and personnel. 
•    Project schedule: a detailed project delivery schedule, including tasks and deliverable milestones, shall be incorporated into the workplan. 
•    any changes to the schedule subsequent to the kickoff meeting, if mutually agreed upon, will be incorporated.
- Stakeholder engagement
1. Stakeholder engagement plan
•    The consultant shall develop a stakeholder engagement plan (SEP), outlining strategies and activities to seek project input from stakeholders. 
•    The SEP shall identify strategies to solicit transit sector stakeholder input, describe how that input will be integrated into the target setting process, and outline any strategies to respond to the inputs.
•    The SEP shall identify procedures for integrating stakeholder input and accommodating diverse and possibly conflicting priorities and include a schedule for stakeholder engagement activities which will also be integrated into the work plan.
•    The consultant shall include in the SEP a strategy to engage the, agency regional transit technical advisory committee (RTTAC), other transit operators, and transit operators standing committees. 
•    The agency project manager will provide a list of contacts as a starting point. 
•    This will be necessary to review the goals and objectives with the interested parties and to plan an outreach and stakeholder engagement approach.
•    The SEP shall address how to focus outreach with various sectoral stakeholders, including senior management, asset and transit safety managers, operations staff, and planning staff.
2. Transit operator coordination meetings
•    The consultant shall conduct not less than six (6) meetings with transit agencies from each county to review previous regional target setting efforts, confirm the appropriate transit agency staff to involve in this effort, address data collection needs, discuss the connect SoCal 2028 target setting schedule and solicit input on the target setting process. 
•    The primary focus is to confirm the approach that was established and agreed to by the transit operators and agency during the previous connect SoCal development and to identify any changes that may be needed. 
•    The consultant shall identify and utilize, to the extent possible, county transit operator committees as forums for these meetings unless it is determined in coordination with the agency project manager that separate, focused meetings are required to accomplish the objectives.
- Data collection
•    The consultant shall oversee and ensure the collection from transit operators of regional transit safety data and asset inventories, develop an inventory and database based on the TAM and PTASP requirements and agency trans am application for asset management, conduct analysis of the data and facilitate documentation leading to the target setting process.
•    The consultant shall review the plans, targets and data, identify gaps or missing documents or data, and assist agency staff to follow-up with transit agencies as needed. 
•    The consultant shall create a microsoft excel worksheet of transit safety measures and targets included in the safety plans.
•    For transit asset management, agency staff shall provide to the consultant all TAM plans, targets and related data that have been made available to agency from previous target setting efforts. 
•    The consultant shall identify any gaps in data and develop and execute a plan to collect the missing data. 
•    The consultant shall work with the transit operators and group plan sponsors to utilize the trans am database portal to electronically collect asset data required for target setting. 
•    The consultant shall encourage the transit operators to utilize the trans am bulk upload template, where applicable.
- TAM and safety target setting
1. TAM:
•    Rolling stock: the percentage of revenue vehicles exceeding useful life benchmark (ULB);
•    Equipment: the percentage of non-revenue service vehicles exceeding ULB;
•    Facilities: the percentage of facilities (by group) that are rated less than 3.0 on the transit Economic requirements model (term) scale;
•    Infrastructure: the percentage of track segments (by mode), to the nearest 0.01 mile, that have performance restrictions.
2. Transit safety:
•    Major events
•    Major events rate
•    Collision rate
•    Pedestrian collision rate
•    Vehicular collision rate
•    Fatalities
•    Fatality rate
•    Transit worker fatality rate
•    Injuries
•    Injury rate
•    Transit worker injury rate
•    Assaults on transit workers
•    Rate of assaults on transit workers
•    System reliability.

- Contract Period/Term: 2 years
- Questions/Inquires Deadline: September 29, 2025