Strategic Asset Management Plan Services

The Vendor is required to provide to the agency report’s assessments and recommendations, the bureau developed an enterprise asset management system (EAMS).
- The lack of a comprehensive data system for the city’s inventory of street infrastructure, which would allow the city to centrally coordinate and plan maintenance.
- Increase proactive maintenance and reduce the need for unplanned reactive maintenance.
- Optimize the lifecycle of street assets by strategically targeting maintenance activities based on available resources.
- Developed a Strategic Plan to guide the Bureau’s mission through the EAMS implementation.
- Sequence activities across different functions to maximize funding and resources.
- Improve operational processes and costs by automating and digitizing business processes.
- Anticipate and mitigate risks and liabilities by factoring in past incidents into the program planning and prioritization.
- Conducted comprehensive gap analysis/benchmarking in the overall organizational structure, resulting in the identification of areas of improvement and the development of corresponding plans and frameworks.
- Documented and analyzed key bureau-wide business workflows and development of data integration specifications.
- Developed a Change Management Plan, focusing on data cataloging and change management processes.
- Completed the implementation of six (6) operational programs in June 2025. While these are now active, we would need to enable more robust cross-functional collaboration.
- comprehensive lifecycle management processes, from data collection standards and condition assessments to maintenance strategies and capital investment prioritization, ensuring resources are optimally allocated based on asset risk and criticality.
- To maximize the value of our existing infrastructure and ensure high availability, scalability, performance, compliance, and establish a disaster recovery plan, it is necessary to engage a consultant with the technical expertise to validate configurations, create the cluster, and provide knowledge transfer to operate, maintain, and expand the system.
- The Consultant shall provide professional services to develop the SAMP to include asset management policies and an asset information strategy to provide the Bureau a framework and standardized processes for asset management and preventive maintenance applicable to current and future assets.
- The Consultant shall develop asset management plans and standardized processes for median islands, bikeways infrastructure maintenance, and asset risk.
- This includes the design, build, and configuration of all required components to ensure resilience, scalability, and performance. 
- The Consultant shall also provide documentation and knowledge transfer to enable the internal IT team to effectively operate and maintain the system in alignment with best practices.
- The Consultant will not only focus on policy development but also facilitate the practical application of these policies in the opengov Enterprise Asset Management (EAM) and other relevant tools by recommending suitable schema, configuration settings, and templates.
- Develop guidelines for maintaining asset information integrity and accuracy. Provide a gap analysis report to identify discrepancies in the current business requirements and workflow documentation from the SAMP and a corresponding list of recommended actions required to eliminate each gap.
- Provide a gap analysis report to identify which EAM workflows, layouts, and automations are not in alignment with the SAMP and a corresponding list of recommended actions required to update each workflow, layout, and automation.
- The assessment will include a review of asset conditions, maintenance history, regulatory requirements, and other relevant factors that may impact asset performance and longevity.
- Based on the findings of the risk assessment, the Consultant will prioritize risks according to their severity, likelihood, and potential impact on operations. Risks will be categorized into high, medium, and low priority levels to guide the development of risk mitigation strategies.
- The Consultant shall develop a set of recommended risk mitigation strategies tailored to each identified risk category. These strategies may include preventive maintenance programs, asset replacement plans, safety protocols, training initiatives, and other measures aimed at reducing risk exposure and enhancing asset reliability.
- Develop a comprehensive Median Island Management Plan outlining maintenance protocols, schedules, and budget recommendations.
- Develop a Bikeways Infrastructure Maintenance Management Plan that outlines responsibilities, tasks, and timelines for ongoing maintenance of the bikeways infrastructure.

- Contract Period/Term: 1 year
- Non-Mandatory Pre-Proposal Meeting Date: October 15, 2025
- Questions/Inquires Deadline: October 24, 2025