Civic Center Campus Assessment and Feasibility Study Services

The Vendor is required to provide to conduct a comprehensive feasibility study evaluating the city’s current and future civic center facility needs.
- Requirement:
1. Project initiation and project management
• Overall project management, coordination, scheduling, and progress tracking throughout the duration of the project.
2. Existing conditions assessment
• Review relevant documents, conduct stakeholder interviews, and assess existing civic center conditions, including space utilization, operational inefficiencies, and site constraints.
• Utilize provided floor plans to validate existing conditions
3. Staffing and space needs assessment
• Department-level space needs
• Growth projections over a 20 to 30-year horizon
• Opportunities for space optimization and modern workplace strategies
4. Facilities consolidation and civic use assessment
• Identify inefficiencies associated with fragmented operations
• Assess current and future needs for civic and community gathering spaces
• Evaluate opportunities consolidation and integration of flexible, multi-purpose public spaces
5. Baseline (status quo) cost analysis
• Maintenance and capital improvement needs
• Renovation and expansion costs
• Ongoing operations and maintenance costs over 20–30 years
6. Property considerations and redevelopment feasibility (if applicable)
• Highest and best use considerations
• Preliminary market valuation
• Feasibility considerations under multiple scenarios
7. Conceptual site planning (alternative facility scenarios)
• Evaluation of potential sites, if applicable
• Conceptual layouts (building footprints, circulation, parking)
• Integration with public spaces and park system
• Accommodation of civic and community uses
8. Order-of-magnitude cost estimate and financial analysis
• Capital cost estimates for each alternative
• Identification of funding and financing strategies
• Consideration of potential site value, if applicable
• Comparative analysis across all alternatives
9. Delivery strategy evaluation
• Design-bid-build (DBB)
• Design-build (DB)
• Progressive design-build (PDB)
• Construction manager at risk (CMAR)
• Public-private partnerships (P3/PPP)
10. Findings and recommendations
• Comparative evaluation of all alternatives
• Economic and non-economic considerations
• Site-specific constraints and opportunities
• Identification of a recommended strategy, if supported by the analysis
11. Potential implementation considerations
• Key milestones and sequencing
• Decision points for city council
• Preliminary project schedule and next steps
12. Stakeholder engagement and presentations
• Facilitation of a council workshop
• Preparation of presentation materials
• Attendance at council meeting(s)
13. Monthly progress reports
• Work completed by task
• Percent complete by task vs. budget
• Updated project schedule and key milestones
• Budget status (hours used vs. planned)
• Upcoming work within the next 30-60 days
• Key issues and risks.