Security Guard Services

The vendor is required to provide unarmed uniformed security guard services to deter any potential theft, vandalism, trespassers, or any activity which may damage city facilities or disrupt operations.
- Officer duties
1. Security guard one: station officer (level 1)
• Monitor the entry gate and log in all authorized persons for entry.
• Monitor city vehicles that enter the compound after hours for fuel, or any items that are work related, (fueling located at maintenance storage facility).
• Persons entering the property that are employees of the city, must show their employee identification badge and the identification number will be included in the log.
• Keeps a log of the visitors entering the site, to include vehicle tag number, vehicle type, person’s name, time, and date.
• The vehicles and employee(s) entering the complex shall have their city issued identification card and shall include the following:
o City vehicles shall be recorded as to the identification number.
o Non-city vehicles shall have picture id (license) recorded.
o FedEx, amazon, ups and DHL trucks will not need to be recorded.
o City employees’ identification card contains the employee’s photograph and identification number to scan for entrance to complex.
2. Security guard two: roaming patrol officer (level 1)
• Patrol complex continuously, the contractor will provide a tracking system to document patrol times and locations for this officer; contractor may provide a golf cart for roaming guard patrol.
• Check to assure all building doors are locked and secure.
• Record any and all maintenance items on daily log for example: area lighting that is not working.
• Record any and all incidents on daily log sheets.
• The guards will have a cell phone to contact county sheriff office and notify proper persons for any emergency or incidents.
• A contact list will be provided by the city.
• Notify proper persons for any emergency or incidents.
• A contact list will be provided by the city.
3. Security guard three: roaming patrol officers (level ii)
• Contractor is to provide a security patrol (unarmed) with a vehicle and tracking system to document patrol times and locations for this officer.
• Provide and keep an incident log documenting all issues requested by the city.
• The guards will have a cell phone to contact coral gables police and parking department staff in case of emergencies, contact list to be provided by the city.
• The guards may be required to direct traffic or patrons when the facilities are busy and interact with others using the parking facilities.
• Patrols may be requested to drive through parking lots within downtown, coral gables in addition to the five (5) parking garages.
• Parking garages are located at:
o Garage 1 - 245 avenue
o Garage 2 - 220 avenue
o Garage 3 - 254 avenue
o Garage 4 - 345 avenue
o Garage 6 - 51 avenue
4. Security guard four: patrol officer (level ii)
• This officer is assigned as a stationary guard to patrol a city facility (passport office) located at 4520 ponce de Leon boulevard.
5. Security guard five: roaming patrol officer (level ii)
• Contractor is to provide a security patrol (unarmed) with a vehicle and tracking system to document patrol times and locations for this officer.
• Provide and keep an incident log documenting all issues requested by the city.
• The guards will have a radio (provided by the city) to contact coral gables police and parking department staff in case of emergencies, contact list to be provided by the city.
• Notify proper person for any emergency or incidents.
• A contact list will be provided by the city.
6. Security guard six: patrol officer (level ii)
• This officer is assigned as a stationary guard to patrol a city facility (city hall) located at 405 ways.
7. Security guard seven: patrol officer (level i)
• This officer is assigned as a stationary guard to patrol a city park located at 90 avenues.
8. Security guard eight: patrol officer (level i)
• This officer is assigned as a stationary guard to patrol a city facility (youth center) located at 405 university drive.
9. Security guard nine: patrol officer (level i)
• This officer is assigned as a stationary guard to patrol a city facility (venetian pool) located at 2701 de Soto boulevard.
10. Security guard ten: special assignment officer(s) (level i)
• Meetings: includes but not limited to meetings of city boards/committees. city commission meetings, at various locations.
• Special events: includes, but not limited to special meetings, functions, parties, receptions and holiday events (Independence Day).
• City construction sites: includes, but not limited to facility constructions, road improvements, utility projects and right-of-way construction.
• Facility maintenance projects: includes, but not limited to, facility remodeling, facility pest control, facility cleaning projects.
• Response time: every effort will be made to give a 72-hour notice. in case of an emergency, response time shall be no more than two (2) hours.
- Contract Period/Term: 1 year
- Non-Mandatory Pre-Proposal Conference Date: May 15, 2025
- Questions/Inquires Deadline: May 22, 2025