Court Reporter Services

The Vendor is required to provide court reporting services to include:
1.    Attendance at Hearings
•    Provide a certified court reporter for all scheduled agency hearings, as requested.
o    Reporters must be certified in accordance with state requirements.
o    Assign personnel with experience in administrative and technical hearings, preferably with familiarity in water law.
o    Ensure punctual arrival and readiness with all necessary equipment.
o    Reporters should arrive at least 30 minutes prior to the scheduled start time to allow for setup and coordination.
•    Verbatim Record
o    Accurately capture and record all testimony, legal arguments, procedural discussions, and technical evidence presented during the hearing.
o    Maintain a neutral, complete, and impartial record of proceedings, free from interpretation or omission.
•    Certified Transcripts
o    Produce certified transcripts in compliance with applicable court rules, agency standards, and statutory requirements.
o    Provide transcripts in both electronic (PDF, Word) and hard copy formats, as requested by agency.
o    Include a certificate of accuracy with each transcript, if required.
•    Timeliness of Delivery
o    Standard transcripts shall be delivered within 10 business days of the hearing unless expedited service is requested.
o    Expedited transcripts shall be provided within 3 business days, if requested, at agreed-upon rates.
o    Deliver transcripts in digital formats (PDF, Word) via secure file transfer or encrypted email, as required.
•    Confidentiality and Records Management
o    Maintain strict confidentiality of all proceedings, transcripts, and related records.
o    Ensure secure storage, handling, and transfer of all transcripts, recordings, and sensitive materials.
o    Retain records for a period specified by agency or applicable law and provide a secure destruction protocol upon request
- Provide real-time reporting or rough draft transcripts upon request.
- On-Demand Transcription Services
•    Transcriptions must be verbatim and adhere to formatting standards specified by department.
•    Offer standard and expedited turnaround options, with delivery in secure digital formats.
•    Include a quality assurance process to ensure transcription accuracy.
- These hearings may relate to, but are not limited to, protested applications, cancellations, forfeitures, and adjudications of pre-statutory water rights.

- Contract Period/Term: 4 years
- Questions/Inquires Deadline: November 20, 2025