Human Resources Information Services

The vendor required to provide human resource information system (HRIS) respondents to implement a web-based, hosted HRIS solution for human resources and payroll.
- Paycom online payroll services and HR payroll software – a single human capital management software which includes:
•    Payroll
•    HR management
•    Time and labor management
•    Health and welfare benefits administration
•    Talent management
•    Talent acquisition
•    Aca administration
•    Cobra services
•    Tax services
•    Wage and garnishment services
•    GL product
•    Report center includes;
•    Canned reports
•    Advanced report writers
•    Compliance reporting
- Ongoing support:
1. Provide designated account and relationship manager who’s readily accessible. one who will:
•    Strive to improve the relationship between their organization and authority using methods such as effective communication and implementing measures to improve customer services provided
•    Manage disputes and uncertainties raised by authority
•    Provide resolution
•    Provide an interface between business and it, HR and payroll
•    Negotiate pricing
2. Provide annual system assessment
•    Provide initial snapshot of existing HRIS system and processes. 
•    Analyze current strengths, weaknesses and opportunities for HRIS activities. 
•    Provide recommendations for areas of improvement 
•    Provide training on areas of the HRIS system that are underutilized.
3. Solution center (client services support)
•    Method of providing telephone support.
4. Hosting center (computer and database services, data processing, etc.)
5. Wage and garnishments support
6. Reporting technical support - Payroll processing:
•    Web-based hosted environment 
•    Interface with the GL
•    System breaks out pay and leave on a daily basis 
•    Add to pay function that automatically processes deductions and additions with start and stop times and cycle choices in the month 
•    Provide automatic interface with various monthly employee benefit providers to verify eligibility and billing 6. ability to cut more than one check for one employee in a pay period 
•    Ability to pay the same employee at multiple rates during the same pay period (2 weeks) 
•    Make the appropriate tax payments on behalf of the authority in a timely manner 
•    On-line self-service solution where employees can retrieve paycheck and year-end w-2 data 
•    The ability to e-mail payroll ach remittances to an employee's home address 
•    The payroll system must be able to produce multiple checks 
•    The payroll system must be able to produce wage and benefit reports based on the employee's home cost center and based on other sub-centers where that employee was assigned, i.e., project costing 
•    Able to void checks in the system and create replacement checks 
•    Two-week pay periods – 26 pay dates per year 16. automatic calculation of retroactive pay 
•    Collections tracking capability
•    Able to produce a payroll according to regulation
•    Able to produce monthly, quarterly, and annual tax and regulatory reports
•    Able to produce paper checks as well as transmit payroll via ach
- HRIS functionality
•    Integrated with:
o    Payroll
o    Timekeeping
o    Health and welfare (HWSE)
o    Healthcare compliance (ACA)
o    Performance management
o    Smart compliance
o    Cobra services
•    Interface with:
o    Cobra
o    FMLA
o    Healthcare providers
o    Wellness platform
•    Maintenance of employee information
•    Recruitment, applicant tracking and onboarding
•    Workflow
o    Ability to transfer employment application into employee records upon hire
o    Ability to generate employee letters and send them via email
•    Provide custom forms printing ability
o    PTF (personal transaction form)
o    Requisition and budget log
•    Maintenance of benefits information
o    Benefit open enrollment
o    Benefits automation
o    Cobra
o    Flexible spending
o    Tracks life insurance eligibility, including tickler for automatic inclusion on a future effective date
o    Ability to produce employee total compensation
•    Supporting wage matrixes allowing for automatic individual wage calculations based on an identifying string and global annual step increases
•    Active, on-line wage history for processing, editing, etc.
•    Real-time access to date, anytime, anywhere
•    Extensive user defined fields
•    Simultaneous updates of information (information does not need to be re-entered in different screens)
•    Grievance module – maintenance of grievance information
•    Disciplinary module – maintenance of disciplinary information
•    Workers' compensation module – maintenance of workers' compensation
•    Track employee training and travel
•    Extensive staff development module tracking by employee certifications, licenses, expirations, and a wide variety of employment related characteristics
•    Ability to monitor and track supplementary payments (i.e. longevity, uniform allowance, etc.) due to employees
•    Performance evaluation tracking
•    Benefits administration module that tracks status, participation and eligibility levels as well as summarizing financial obligations of the authority
•    Aca management (all required components). a system that will
o    Tie HR, time keeping, payroll and benefits data to produce data required by aca
o    Automatically calculate aca eligible full-time employees
o    Analyze, report and manage all aspects from eligibility to enrollment to carrier connection
o    Provide dashboard that provides real-time data on potential noncompliance
o    Ability to provide notices of coverage
o    Mange exchange notices
o    Reconcile aca employer penalties
o    Develop annual health care reports
•    Provide governmental compliance reporting, i.e.
o    Eeo-4 (state and local government information)
o    New hire reporting
o    SERB public employer annual information report
o    deduction in arrearages reporting
•    ADA compliance
•    Implementation of mass changes to employee information, such as:
o    Across-the-board pay rate changes
o    Health insurance premium changes as part of open enrollment
•    Extensive history module allowing for access through fields or a variety of levels
•    Ability to assign and interface employee time and labor management identification
•    Ability to download information from the proposed solution to standard pc-based packages, such as MS office suite
•    Employee notes tracking- notes must be timestamped and tied to the user who created or changed them.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: December 1, 2025