The Vendor is required to provide full lifecycle project management, owner’s representation, and commercial assurance services.
- Project governance, owner representation and decision support
• Act as the agency owner’s representative with authority to coordinate, review, and recommend decisions without displacing agency statutory or contractual authorities.
• Establish and maintain a governance framework, including (at minimum) an executive steering committee cadence, technical working groups, and a project controls working group.
• Create and maintain a map covering agency, marine contractor(s), survey contractor(s), terrestrial contractor(s), equipment suppliers, and regulators.
• Develop stage-gate review processes, decision logs, action registers, and issue escalation pathways.
• Provide decision-ready briefings to agency executives, including options analyses, cost/schedule/risk implications, and recommended decisions.3.2 executive oversight of complex programs (capital program leadership)
• Provide senior-level leadership for complex, multi-year capital program development and execution.
• Integrate schedule, cost, risk, regulatory, and commercial considerations into executive-level decision support.
• Establish “single-source of truth” project controls (baseline schedule, baseline budget, change log, risk register, and monthly forecast).
• Provide independent advice where material risks to scope, schedule, budget, funding compliance, or sustainability arise.
- Telecommunications, industry expertise and technical assurance
• Provide specialized subsea fibre optic expertise to validate technical decisions and contractor submissions.
• Confirm technical decisions align with commercialization and long-term operations
• Support agency in understanding market norms for subsea cable manufacture, marine installation, and warranty and repair provisions.3.4 route engineering and marine survey oversight
• Review and validate desktop route studies, geophysical and geotechnical survey programs, and seabed hazard assessments (including ice scour, bedrock exposure, and sediment mobility).
• Oversee route selection, optimization, and approval processes, including development of route risk assessments and burial feasibility.
• Validate cable design and specifications, including armoring, protection class, redundancy approach, and burial depth requirements appropriate to arctic conditions.
• Ensure survey and route documentation is complete, auditable, and suitable for regulators and funders.3.5 marine installation oversight (construction management)
• Review and recommend approval of marine installation methodologies, including cable lay engineering, vessel selection, weather window analysis, and burial techniques (ploughing, jetting, and trenching).
• Implement a marine readiness and mobilization checklist prior to mobilization and verify critical prerequisites.
• Monitor offshore activities during mobilization, installation, burial, and demobilization (including daily operational oversight during critical windows).
• Validate compliance with technical tolerances, quality standards, and contractual requirements.
• Monitor vessel utilization, day rates, standby costs, and schedule performance; provide timely escalation where performance deviates.3.6 shore-end and terrestrial integration (interface management)
• Oversee shore-end landing works, including hdd, beach manholes, shore-end protection, and associated civil works.
• Implement an interface management plan and interface register, including handoff criteria between marine, civil, and terrestrial teams.
• Coordinate interfaces between marine contractors and terrestrial fibre contractors.
• Ensure successful integration with terrestrial backhaul systems in coral harbour and iqaluit, including commissioning sequencing and cutover planning.3.7 arctic risk, logistics and emergency preparedness
• Develop and maintain a comprehensive risk management framework and risk register.
• Develop contingency strategies for weather delays, vessel downtime, and supply chain disruptions.
• Establish a critical incident and emergency response coordination approach for marine operations (in coordination with the marine contractor’s plans), including communications and escalation.3.8 environmental, regulatory and intergovernmental liaison
• Coordinate compliance with all applicable federal and territorial regulatory regimes.
• Oversee environmental monitoring and mitigation during marine and shore-end works.
• Maintain a regulatory requirements register and a permitting and approval schedule integrated with the master schedule.
- Commercialization and commercial assurance oversight
• Provide senior-level, independent commercialization leadership and assurance throughout planning, delivery, and transition to operations.
• Act as the single point of coordination for commercialization requirements across infrastructure design, delivery sequencing, governance, and operational readiness.
• Validate service concepts, demand assumptions, pricing logic, and revenue sustainability for a carrier-neutral, wholesale fibre system.
• Test infrastructure sizing, phasing, redundancy, and resiliency against realistic market demand and lifecycle affordability.
• Ensure commercialization objectives remain aligned with funding agreements and contribution conditions.
• Provide independent, written advice to agency executives where commercialization or funding risks arise.
• Support transition planning to commercial operations and confirm service readiness criteria at handover.
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