Citywide User Fee and Rate Study Services

The Vendor is required to provide a comprehensive citywide cost-based user fee study.
- The study will calculate the full (100%) cost of providing certain City services and provide a recommended fee to be charged for each applicable service.
- As part of the comprehensive fee study, project tasks shall include:
• Work and meet with city staff to define and refine purpose, uses, and goals of the city's fee study to ensure it is accurate and appropriate to the city's needs.
• Meet with staff and conduct interviews as needed to gain an understanding of the city’s processes and operations. conduct a comprehensive review of the city’s existing fees, rates, and charges, including but not limited to the following: permits, licenses, planning fees, building fees, engineering fees, police fees, administrative fees, recreation fees, library fees, fire prevention fees, and inspection fees; work with staff to identify if other fees need to be included in the master fee schedule.
• Compare service costs with existing recovery levels.
• This should include any service areas where the city is currently charging for services as well as areas where we perhaps should charge, in light of the city’s practices, or the practices of similar or neighboring cities
• Recommend appropriate fees and charges based on your analysis together with the appropriate subsidy percentage for those fees where full cost recovery may be unrealistic.
• Prepare a report that identifies each service, its full cost, recommended and current cost recovery levels. 
• The report should also identify the direct cost, the indirect cost, and the overhead cost for each service; and provide a model for adjusting these fees and rates for the city’s current and future needs.
• Prepare a report that identifies the present fees, recommended fees, percentage change, cost recovery percentage, revenue impact and fee comparison with other nearby cities that are comparable to city. 
• A survey comparison of rates and fees with similar cities is for information only.
• Allows for additions, revisions, or removal of direct and indirect costs so the fee plan can be easily adapted to a range of activities both simple and complex.
• Provides the ability to continuously update the plan from year to year to accommodate organizational changes.
• Project budget for the comprehensive fee study- a description of the budget itemized according to individual tasks. 
• Project budget should include:
○ A project schedule with actives and deliverables defined as follows: 
1. Labor rates for all project team members;
2. General overhead rates;
3. Costs for expenses such as printing, travel and attendance at meetings.
○ Proposed services to be referred to a sub-contractor, anticipated sub-contractors, and anticipated costs for these services.
• Assist the finance department in presenting the draft fee study plan to selected city staff and the city council. 
• It is expected that comments and concerns will be collected during the draft presentation phase for inclusion in a final fee study and model.
• Consult with the city staff should it become necessary to defend the city’s user fees as a result of a legal or other challenge.
• Provide the city with three bound and one unbound copy of the final fee study plan; as well as an electronic copy of the final version, including related schedules and documentation in excel format so it can be updated and/or edited by city staff.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: July 11, 2025