Comprehensive Fee and Rate Study Services

The vendor is required to provide comprehensive fee and rate study - outline of proposed services.
- Review and become familiar with the following:
• City council, vision, mission, value drivers, and strategic initiatives.
• City code, chapter 19, article 4. fees and service charge revenue and cost comparison system. 
• City of master fee schedule. 
• Annual cost allocation plan
- Performance elements
• Work with selected city staff to define the purpose, uses, and goals for the fee study, ensuring that the development of the study will be both accurate and appropriate for the city’s current needs.
• Development of a fee study that includes a legally defensible methodology for calculating and establishing all proposed development processing fees and other city rates, charges, and fees that demonstrate such fees do not exceed the reasonable estimated cost of providing the service (or for administering the regulatory program) for which the fee is charged, and which is not levied for revenue generating purposes.
• The fee study must establish the estimated costs of the service or regulatory activity and form the basis for determining the way in which the costs are apportioned so that charges allocated to a payer bear a fair and reasonable relationship to the payer’s burdens on or benefits from the regulatory activity.
• The fee study must establish that the rates, charges, and fees are reasonable, fair, equitable in nature, and are proportionately representative of the costs incurred by the city. 
• Recommendation of the most appropriate cost recovery system, whether deposit-based or set fees, valuation based or cost of service, and the use of internet billing and permitting system. 
• Utilize the city’s current fy25 cap in developing the fee study. 
• Provide the methodology for the city to administer and update the fee structure to accommodate annual changes in the organization or changes in cost (e.g. cpi increases). 
• Report on other matters that may come to your attention during your evaluation and study that in your professional opinion the city should consider. 
• Present the recommended fee structure and methodology to the city’s finance director and make the necessary adjustments as requested. 
• Prepare and deliver, up to two presentations, to the city council of the city to facilitate their understanding of the study conducted, the fee structure recommended and its implications to the city.
• Indicate any other tasks you may consider necessary to perform the required study.
- The city's total operating budget for fiscal year 2024-2025 is $197,047,220, and total estimated operating revenue is $221,670,650.
- Questions/Inquires Deadline: July 14, 2025