Comprehensive User Fee Study Services

The Vendor is required to provide a comprehensive user fee study to the city based.
- Comprehensive user fee study may include:
•    Work and meet with city staff to refine the project scope, purpose, uses and goals of the city’s comprehensive user fee study to ensure that the study will be both accurate and appropriate to the city’s needs. 
•    Review project schedules and answer any questions pertaining to the successful development of the study.
•    Meet with staff and conduct interviews as needed to gain an understanding of the city’s processes and operations. 
•    Conduct a comprehensive review of the city’s existing fees, rates and charges.
•    Identify the total cost of providing each city service at the appropriate activity level and in a manner consistent with all applicable laws, statutes, rules and regulations governing the collection of fees, rates, and charges by public entities.
•    Compare service costs with existing recovery levels. 
•    This should include any service areas where the city is currently charging for services as well as areas where perhaps the city should charge, considering the city’s practices, or the practices of similar or neighboring cities.
•    Recommend potential new fees and charges for services the city currently provides but does not have any fees and/or charges established. 
•    Recommendations should be based on practices by surrounding cities that may charge for similar services, industry best practices, or the consultant’s professional opinion.
•    Recommend appropriate fees and charges based on the consultant’s analysis together with the appropriate subsidy percentage of those fees where full cost recovery may be unrealistic.
•    Prepare a report that identifies each fee service, its full cost, recommended and current cost recovery levels. 
•    The report should also identify the direct cost, the indirect cost, and the overhead cost for each service.
•    Prepare a report that identifies the present fees, recommended fees, percentage change, cost recovery percentage, revenue impact and fee comparison with other county cities or other state cities that are comparable to the city.
•    Report on other matters that come to the consultant’s attention during the evaluation that, in the consultant’s professional opinion, the city should consider. 
•    Prepare and deliver the presentation to the city council to facilitate their understanding of the plan and its implication for the city and make necessary adjustments as requested.
•    Provide on-site training to enable staff to update fees on an annual basis.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: August 21, 2025