Immersive Media Learning Environment Services

The vendor is required to provide immersive media learning environment, maintenance, support, and learning courses.
- Hardware for students:
•    VR headsets: VR headsets suitable for high school students
•    Hand controllers (if using inside-out tracking)
•    Motion tracking (if using outside-in tracking)
•    Desk mounted joystick
•    Computers: if running a VR headset tethered
•    Audio - microphone and personal headphones for each user allowing interaction between teacher to student, student to teacher, student to student.
•    Desks and chairs for each student will accommodate the student-accessible hardware and provide haptic feedback from the experience.
- Operational support: 
•    24/7 support, including helpdesk and operations, is to be provided by the vendor or such third party as agreed to ensure a 100% usability of the system, as intended, with unlimited support hours per annum for the period of the contract.
•    Support, in person and remote, to provide assistance in identifying and resolving issues that arise in provided hardware and software. 
•    Hardware not operating to specifications is to be swapped out as required to ensure the 100% availability of the immersive learning experience.
- User interface and experience design: 
•    UI/UX design: create an intuitive and user-friendly interface for students and teachers. 
•    Navigation: implement VR navigation and controls that are easy for students to use. 
•    Accessibility: ensure accessibility features for all students, including those with special needs, with content that is also available as a 2d experience.
- Software: 
•    Immersive content should be compatible with the unity or unreal game engine. 
•    VR development tools: licensed access to the required integrated development environment (ide) and software development kits (SDK) to allow the district to develop their own VR content to be used on the VR software and hardware. 
•    Licensed access to all required software including, but not limited to, APIs, SDK, etc., for five years. 
•    Provide appropriate software to allow integration with the district learning management system. 
•    Provide all server hardware and software and applicable licenses required to design, compile, run, and manage the VR experiences.
- Produced educational content:
•    Provide modules of content to meet the needs of the district’s curriculum. 
•    Each module will contain multiple immersive experiences of up to fifteen minutes each. 
•    Provide the district with an unlimited number of uses of the vendor provided modules during the period of the contract.
•    Each experience must be available for students to experience in both 3d VR and 2d. 
•    Learning objectives must have clearly defined educational goals and objectives for each VR module and experience aligned to the district curriculum. 
•    Assessment and analytics: the vendor's software must provide the district:
o    Assessment tools for evaluating student performance within VR experiences. 
o    Analytics to track student progress and engagement.
•    Provide the district with access to manage and update VR content, including curriculum materials, 3d assets, and user data. 
•    Software must allow the district to manage what students access using the hardware on the district's network to ensure compliance with relevant district policies, statutes, and regulations. 
•    Software must allow school staff to monitor the student's real-time activities in the VR environment.
- Teacher training and support:
•    Ongoing training materials and on-site sessions for district staff on how to set up and use the immersive content are to be provided. 
•    Ongoing support for educators as they integrate VR into their teaching.

- Contract Period/Term: 5 years