Financial Software Services

The Vendor is required to provide a cloud-hosted/company hosted (not on site hosting) municipal financial software solution.
- General Ledger
•    Use of FCOA
•    Import of Excel sheets for general ledger postings
•    Ability to export reports directly into Excel
•    Automated year-end processing
- Budgeting
•    Import of Excel sheets for budget upload
•    Online budget requests by departments
•    Automatic upload of temporary budget based on prior year’s numbers and specified requests
•    Automatic upload of requested, adjusted, and final approved budget requests
•    Revenue and expense budget report tracking
- Appropriations
•    Customized levels of access
•    Password protection for over-encumbrances
- Revenue
•    Levels of approvals for posting revenues
- Accounts Payable
•    Customized purchase order
- Purchasing
•    Requisitions can be submitted directly
•    Attach external quotes/invoices in any digital format
•    Department access to reports, budget and vendor information
•    BRC Enforcement Policies
•    Bid Limit Enforcement Polices
•    Quote Enforcement Polices
•    Commodity Code aggregation
•    Contract Tracking
•    Generation of 1099’s
- Requisitions
•    Requisitions include an approval history
•    Online approval process with digital signatures
•    Competitive quotes
•    Project tracking
•    Unlimited attachments.
- Fixed Asset
•    Ability to comply with Fixed Asset tracking
- Developers Escrow
•    Ability to provide for automated interest distributions based on project balances.
•    Tracking activity within Developers Escrow allows for the generation of project statements
•    Ability to send out notices to developers when an insufficient balance is currently reflected.
•    Generation of 1099’s
- Miscellaneous Revenue and Billing
- Enhanced Capital Project Tracking
•    Debt Authorized/Ordinance tracking
- Tax Collection
•    Web access for property owners, banks, title companies, etc.
•    Automated Bank Payments
•    Online payments/uploading of payments to software with auto-posting to accounts
•    In house tax bill printing with bar coding
•    Bar code reading ability for processing bill payments
•    Live Tax Sale Application
•    Ability to choose credit card processor
- Web access for property owners
- Automated Bank Payments
- Online payments/uploading of payments to software with auto-posting to accounts
- In house utility bill printing with bar coding
- Bar code reading ability for processing bill payments
- Ability to choose credit card processor.

- Contract Period/Term: 1 year