Human Resources Information System

The vendor is required to provide human resources information system (HRIS) shall be able to serve as the system of record of employee information and shall provide onboarding workflow management, talent management, learning and development, and organizational management.
1. Project management
•    Provide detailed implementation project plan including timeline, milestones, and key deliverables.
•    Assign a dedicated project manager to coordinate with the authority’s HR and IT leads.
•    Conduct project kickoff and regular progress meetings.
•    Provide risk and change management processes.
2. System implementation
•    Configure HRIS to meet the authority’s specific needs without excessive customization.
•    Migrate existing employee, payroll, and benefits data into the new system.
•    Ensure integration with financial management and timekeeping systems.
•    Establish secure user access roles and permissions.
•    Conduct system testing, user acceptance testing (UAT), and validation.
3. Functional modules
•    Core HR: employee records, job history, organizational charts, position control
•    Payroll: automated processing, direct deposit, tax filing, retroactive pay, audit trail
•    Time and attendance: time entry, scheduling, leave management, FMLA tracking
•    Benefits administration: open enrollment, eligibility tracking, carrier connections
•    Performance management: goal setting, evaluations, feedback tracking
•    Recruitment and onboarding: applicant tracking, background checks, digital onboarding
•    Learning and development: training plans, certification tracking
•    Reporting and analytics: standard and custom dashboards, compliance reports
4. Training and knowledge transfer
•    Conduct comprehensive training sessions for HR, payroll, and IT staff.
•    Provide user documentation and online help resources.
•    Offer train-the-trainer materials to support long-term self-sufficiency.
5. Technical requirements
•    Cloud-based or hybrid deployment preferred.
•    Data encryption in transit and at rest.
•    Role-based access control and audit logging.
•    Compliance with federal and state data privacy laws.
•    Mobile-friendly employee and manager self-service portals.
•    API or other integration capabilities with existing ERP and finance systems.
6. Maintenance and support
•    Provide system updates, patches, and new releases.
•    Offer ongoing technical support with defined service level agreements (SLAS).
•    Include options for extended warranty, upgrades, and annual maintenance renewals.

- Questions/Inquires Deadline: November 3, 2025