Payroll Tax Collection and Reporting Software

The vendor required to provide payroll tax collection and reporting software as a service (SaaS) for the collection and reporting of payroll taxes pursuant to ordinance 18-033 with the following functionality:
- General
•    The city requires a hosted, web-based solution.
- Registration
•    The city requires an online registration process for taxpayers and tax collections staff (to enter registration information from printed and mailed registration forms).
- Tax return filing
•    Tax returns and payments are due no later than the last day of the month following the close of each quarter (April 30, July 31, October 31, January 31 of following year).
•    The city requires an online tax return filing process for taxpayers and tax collections staff (to enter filing information from printed and mailed tax returns forms). 
•    The filing process begins when the user (taxpayer or service provider) enters the taxpayer’s federal employer identification number (FEIN).
- Payments
•    The city accepts cash, checks, credit card, and other electronic payments.
•    System should accept full and partial payments and calculate interest accordingly.
- Interest calculation
•    Interest on unpaid payroll taxes accrues at the rate of eight (8%) percent per annum on the first $1,500 of the delinquency and eighteen (18%) per annum on any amount in excess of $1,500.
•    Tax returns and payments are due no later than the last day of the month following the close of each quarter (April 30, July 31, October 31, January 31 of following year), at which time interest accrual begins.
•    System should apply payment to interest due first, then taxes due. 
•    If partial payments are made, interest should accrue from date of last payment.
- Reporting
•    The city requires the ability to report a variety of data, including but not limited to payments over time and by taxpayer.
•    Provide sample reports, although the exact report formats will be determined during implementation.
- Analyses
•    Taxpayer compliance – e.g., comparison of payments over time, comparison of employee counts over time, timeliness of filing and payments.
•    Financial trends – e.g., total payments over time periods, comparison of payments over time by taxpayer.

- Contract Period/Term: 3 years