Plate Recognition System

The vendor required to provide plate recognition system will replace the existing physical sticker program and must provide accurate, reliable, and automated validation of vehicles entering the facility.
- System requirements
1. Core functionality
•    Automated license plate recognition upon vehicle entry.
•    Real-time or near real-time validation against the town’s permit database.
•    Ability to differentiate:
o    Full disposal stickers
o    Recycle-only stickers
o    Non-resident stickers
•    Ability to flag unauthorized vehicles for staff review.
•    Cloud-based hosting (system may not operate on the town’s network).
•    Minimum 92% automated capture accuracy, with tools for staff to manually review missed reads.
2. Integration requirements
•    Automated synchronization with the town’s active sticker and permit database. 
•    Updates from city hall systems must appear in the LPR system on a near-live basis.
•    proposers must describe in detail the method, frequency, security, and reliability of the Integration. 
•    The selected vendor shall work jointly with city hall systems and the town to establish a reliable and automated data-exchange process. 
•    The license plate recognition (LPR) system must prevent stale or outdated permit data, and the proposer shall specify the minimum achievable synchronization frequency. 
•    Successful end-to-end integration, including new permits, renewals, and revocations, must be demonstrated during acceptance testing before the system is approved as substantially complete. 
•    The town, the selected vendor, and city hall systems will jointly confirm and test the integration method prior to acceptance. 
•    The vendor shall be responsible for any modifications required to ensure successful data exchange and system reliability.
3. Recognition requirements
•    The LPR camera(s) must be capable of accurately identifying vehicle license plates at distances up to 75 feet. 
•    The system must support plate recognition from either the front or rear of the vehicle, depending on approach. 
•    Cameras must maintain recognition accuracy during inclement weather, including rain, snow, fog, wind, and low-light conditions.
4. Reporting requirements
•    Frequency of visits by permit type (full sticker, recycle-only, non-resident, etc.) 
•    Daily, weekly, monthly, and yearly vehicle entry counts. 
•    A searchable, plate-by-plate history log for administrative review. 
•    A configurable vehicle hotlist for assisting law enforcement or staff in monitoring stolen vehicles or vehicles of concern. 
•    Remote access capability for authorized town staff. 
•    Ability to export data to csv, excel, or equivalent standard formats.
5. Installation requirements
•    Complete installation of cameras, software, and related components.
•    Town will provide:
o    Excavation and trenching
o    Conduit installation
o    Posts for camera mounting.
•    Vendor is responsible for:
o    Mounting and aligning cameras
o    System configuration
o    Testing and validation
o    integration with city hall systems
o    Final commissioning of the system.

- Contract Period/Term: 3 years