Accounting Software

The Vendor is required to provide a cloud-based, comprehensive, reliable, and secure accounting software solution suitable for a governmental organization.
- The software must support fund accounting, meet government compliance standards, and enhance financial transparency and efficiency. 
- The cloud-based infrastructure must meet a high availability design of operations, security, and real-time performance optimization, monitoring and reporting services.
- The Solution shall be cloud-based and a modern fund accounting system that complies with Governmental Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP).
- The Solution will improve audit readiness and financial reporting accuracy, streamline budget management, facilitate transparency and reporting to stakeholders and the public.
- The Solution will support account management services, Application Programming Interfaces (API), file import/export, automated bank transaction feeds & reconciliations, and system-generated check printing. 
- The Solution shall include data migration from current County system(s).
- System include:
•    Solution is designed explicitly for fund accounting. 
•    Solution shall provide general ledger accounting, organizing transactions into various accounts that contain all debit and credit transactions affecting the accounts. 
•    Solution shall provide management for accounts payable (AP) and accounts receivable (AR).
•    Solution shall have automated check generation ability.
•    Solution shall have automated bank transaction feeds with automated bank reconciliations.
•    Solution shall have the ability to automate selected recurring transactions.
•    Solution shall support robust reporting, including preconfigured reports and custom reports for full financial statements
•    Solution shall have robust vendor capacity, with the ability to create over 30,000 vendors each year.
•    Solution shall have vendor management for recurring vendors and purging one time vendors.
•    Solution shall support importing and exporting various formats such as csv, excel, and pipe delimited, pdf and others.
•    Solution shall save recurring transactions.
•    Solution shall have soft close periods to prevent entry errors.
•    Solution shall have a user-friendly, intuitive, easy-to-navigate interface.
•    Solution shall be cloud-based.
•    The web application shall, at a minimum, support Microsoft edge.  It is also preferred that the solution support chrome, Firefox and safari browsers.
•    Solution shall support application programming interface (API) services
•    Solution shall have internal control and audit trails for transparency and accountability, allowing tracking and reporting of access, transactions, modifications, and deletions.
•    Solution shall have role-based access and segregation of duties.
•    The accepted solution must auto scale to ensure optimal performance is consistently achieved while in use.
•    Solution shall collect and provide the ability to review logs from all solutions in the environment, including those that store, transmit, and receive sensitive data. Logs shall be protected from modification or deletion and shall be retained per compliance requirements.
•    Solution shall employ multifactor authentication. 
•    Solution must provide a method for centralized account management by integrating with the county enterprise identity provider using SAML 2.0, or comparable. Vendor must describe available support for secure authentication methods such as SAML 2.0, azure ad integration, or multifactor authentication.
•    Solution shall verify communication between application components, including APIS, are authenticated, tracked and reported.
•    Solution shall provide segregation of components via security controls, firewall rules, API gateways, reverse proxies, or cloud-based network security groups.
•    Solution must operate within a supported version of operating solution and application. This includes patching and upgrades as necessary.
•    Solution must perform security scans and log correlation for anomalies and remediation.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: December 12, 2025