Enterprise Resource Planning Application Acquisition and Implementation System

The Vendor is required to provide for an integrated Enterprise Resource Planning (“ERP”) system and associated implementation services.
- The high-level goals of this software acquisition and implementation project are to:
•    Increase data quality, integrity, and reliability
•    Reduce and eliminate manual processes
•    Support strategic decision-making and planning
•    Streamline workflow and communications
•    Deliver a self-service environment
- Accounting / General Ledger:
•    Generate financial reports with drill‐down capabilities directly from the system.
•    Reduce the use of spreadsheets to track financial data.
•    Calculate vendor discounts that can be applied automatically to invoices.
•    Track local school bill payments within the general ledger system.
•    Make period close adjustments in the system, and automate period end close.
•    Support multi-year budgets for grants and projects, with roll over carryforwards to next fiscal year.
•    Provide accurate and timely reporting on budget to actuals.
•    Produce a revenue and expenditures (income statement) report and a balance sheet report for the monthly Board of Education meeting.
•    Accommodate financial reporting needs at central (e.g., departments) and decentralized (e.g., local school, school nutrition) levels.
- Track and manage a variety of capital projects through activity estimations, scheduling, cost control and budget management, resource allocation, change control and reporting.
- Track and manage a variety of federal, state and local grants through activity estimations, scheduling, cost control and budget management, resource allocation, change control and reporting.
- Document all General Fund budget changes within the system (e.g., teachers with salary additions from additional certificates).
- Automate the creation of operating and capital budgets using system templates, assumptions, and validations.
- Improve access to budget to actual reports by any general ledger component and any location.
- Create budget scenarios and budget forecasts based on the chart of accounts and forecasting of expenditures.
- Provide full employee data history to include all positions occupied, all salary / benefit actions, employment contracts and leave.
- Automate requisition development and approval supported by system job requirement and qualification data with workflow routing through review to job posting.
- Automate the notification and analysis of an existing or future position opening created to fill a resource to a vacant position.
- Provide electronic interfaces with job boards (e.g., current boards, LinkedIn).
- Provide a career / recruitment portal where applicants can post applications, access application status, access district information, schedule interviews and access on-boarding documents.

- Contract Period/Term: 5 years
- Optional Pre-Proposal Conference Date: January 8, 2026
- Questions/Inquires Deadline: January 21, 2026