Special Events Management Software

The vendor required to provide special events management software for include:
•    An enterprise commercial-off-the-shelf software with substantial functionality with minimal development, modifications, or enhancements to the software package.
•    The solution will be sufficiently configurable with minimal customizations.
•    Solution will be extendable to other departments throughout the city so that the city has a consistent unified enterprise solution for managing special events throughout the city where the need arises.
•    System will be web-based utilizing no, or very limited number of browser plug-ins or additional software besides a web browser (e.g., java) on city desktops and have a mobile application for use on iOS devices.
•    The city requires a hosted solution, and proposers must propose a software as a service (SaaS) model.  
•    Solution will include an appropriate testing environment for implementation use and ongoing maintenance after the system is implemented.  
•    Provide project management professional services necessary to implement the proposed solution. 
•    The city is looking to convert historical and current event data from the existing solution.

- Contract Period/Term: 5 years
- Pre-Proposal Conference (Non-Mandatory) Date: December 29, 2025
- Questions/Inquires Deadline: January 5, 2026