Insurance Broker Services

The vendor is required to provide insurance broker services include:
• Coordinate with the county's risk manager to assure that up-to-date exposure data will be incorporated into the issuance of newly purchased policies.
• Present the county’s insurance to a wide market of insurance companies, so as to ensure that the pricing and coverage of the county’s activities and assets are acceptable to the risk manager.
• Issue and deliver valid and timely binders for insurance policies purchased by the county.
• Assure that insurance policies being purchased will be delivered in accordance with the proposal(s) that were accepted by the county.
• Assure that the policies issued reflect no lesser policy terms, conditions, coverage amounts and options than were accepted by the county.
• Promptly correct policy deficiencies before delivery to the county.
• Promptly deliver the policies to the county.
• If any deficiencies from the accepted proposal remain, provide a timeline for their resolution to the satisfaction of the county.
• Promptly and accurately process insurance policy endorsements and other change requests as needed.
• Coordinate loss control/safety services desired by the county that are available at “no cost” from the insurers whose policies were purchased through the agent.
• Assist the county in filing claims with insurers and excess insurers from whom the county has purchased policies through the agent.
• Be available for risk management meetings with the county, at a minimum of tri-annually, or as may be reasonably requested by the county.
• Timely issue certificates of insurance as may be requested by the county.
• Monitor and notify the county of major developments regarding the insurance industry, and the county’s insurers, or policies that may affect the county.
• Respond timely to coverage or other insurance policy questions as may be presented by the county.
• On an annual basis, review with the risk manager the premium and claims history of the county for the policies purchased.
• Inform the risk manager in May, or early June for budget projection purposes estimates of renewal changes in premium, coverage, policy terms, etc., and in collecting needed renewal rating and background information.
• Present actual renewal pricing and policy changes to the county 90 days before renewal.
• Deliver renewal policies timely and fully disclose insurance policy premiums and commissions or other remuneration received for the sale of such policies
• Assist the risk manager in calculating cost of risk assessment to the various county departments.
- Contract Period/Term: 2 years
- Questions/Inquires Deadline: April 29, 2025