General Legal Services

The vendor is required to provide general legal services for include:
•    Manage the town's on-going cases.
•    Work as "in house counsel with respect to those cases that are handled through the state interlocal risk management trust and legal counsel assigned by the trust. 
•    Manage cases where the town is a plaintiff or defendant.
•    Assist and advise town council and town manager about hiring special counsel. 
•    Coordinate the transmission of cases to legal counsel of the town's insurance carriers. 
•    Provide town council and town manager with reports as requested summarizing the status of pending and potential litigation, including those cases represented by outside counsel.
•    Examine and approve the forms of all routine ordinances and resolutions and the forms of all routine invitations for bids, contracts and other legal documents sent out by any office, department, or agency of the town.
•    Attend all town council meetings and work sessions and meetings of town boards, commissions, committees, and other meetings as deemed necessary by the town council.
•    Handle suits brought against the town, its officials, departments, and agencies or suits initiated by the town as authorized by the town council, including appellate work. 
•    Work directly with the town manager, town clerk, and the town's administrative staff on a wide range of municipal issues.
•    Provide or arrange to provide legal services acceptable to the town manager at all times, including outside of regular business hours and during vacation and sick leaves such
•    that:
o    They are prohibited from assigning, conveying, subcontracting, or otherwise
•    Transferring this agreement or its rights, title, or interest therein, or its power to execute such agreement to any other person, company, or corporation, without the consent of the town council; and
o    They must also provide advance notification to the town manager and get town manager's approval of times when counsel will be unavailable (vacations,
•    Professional conferences, etc.) and the name(s) of legal counsel who will handle town affairs in the absence of the principal.
•    Accept contract terms that recognize the town solicitor serves at the pleasure of the town council pursuant to the town charter.
•    Provide the town council with reasonable notice of resignation and with fulfilment of all requirements of the professional code of conduct for attorneys regarding the transition of pending matters to new counsel.
•    Provide a detailed monthly statement, in a manner acceptable to the town manager, documenting all hours (and portions thereof) employed providing hourly rate legal services on behalf of the town.
•    Avoid all conflicts of interest that may arise from acting as the town solicitor, including agreeing that they and members of any law firm to which they belong shall not represent or shall discontinue representing any client that may have a legal position, purpose, or interest that is in conflict with the legal position, purpose, or interests of the town.
•    Carry professional liability insurance of not less than $1m per claim, with proof of coverage to be submitted prior to the start of the town solicitor contract.

- Questions/Inquires Deadline: September 05, 2025