a. Production operations and management
• Weekly meetings with key staff in weeks leading up to the event.
• One onsite walkthrough with center, arc staff and arc event contractor.
b. Stage design – see exhibit d for stage design examples
• Scenic set elements with lighting to highlight arc brand and themes.
• The preferred provider will present 2-3 various staging options to the arc team 40 days prior to the event.
• Attractive, modern lectern with mic and digital screen.
• The preferred provider will present proposed staging options to the arc team 40 days prior to the event. c. Lighting
• Stage lighting – sufficient stage wash
• Accent lighting – moving spot and wash fixtures
• Up lighting for side walls
• Gobo or animated lighting on two (2) white back walls
d. Rigging
• Include estimated rigging costs as provided by the exclusive in-house av provider, on services
e. Audio
• Eight (8) wireless headsets for arc staff with separate channel for event planner logistics
• Audio recording to mp3 file(s) uploaded to client platform post event
• Twelve (12) clear com system headsets for client – wireless and hard wired to be provided.
• Podium and lavalier mic’ing for talent.
f. Video
• Three (3) projectors – HD DLP or equivalent (unless use of led wall is proposed)
• One (1) center screen or possible led wall
• Two (2) 16:9 format outboard screens for presentation content
• Two (2) camera – IMAG video of speakers
• One (1) confidence monitor (ppt presentation setup for current slides and notes)
• Perfect cue system
• Speaker timer
• Video recording(s) delivered to client via hard drive or cloud-based storage link post event. g. Labor
• A1, A2, video switch, graphics, camera shade and record, LD, pm, two camera ops
• Setup and strike labor fees
• Overtime labor fees
h. Setup and rehearsals
• Wednesday October 22
i. Load in
2. Thursday, October 23
i. Am technical rehearsal with operational audio and video projection
ii. Pm full talent rehearsal.
- Questions/Inquires Deadline: May 08, 2025