The vendor is required to provide of acquiring a new computer-assisted mass appraisal (CAMA) software system include:
• Improving assessment accuracy and efficiency
• Enhancing reporting and analytical capabilities
• Ensuring compliance with state property tax laws and regulations
• Providing an intuitive, user-friendly interface for assessors and staff
• Enabling seamless integration with other county systems including – GIS, Tyler technologies enterprise records management (eagle recorder), and eagle treasurer
• Offering reliable vendor support, including training and system updates
• Leveraging artificial intelligence (AI) for improved valuation modeling, data validation, and predictive analytics
• Ensuring adaptability to legislative changes with configurable rule-based automation and regular compliance updates
• Providing an outward-facing website for the public to access property information
• Ensuring an active, engaged user group to support best practices, collaboration, and continuous improvement among CAMA users.
• Facilitating raw and table-level data access with support for integration into third-party tools and microsoft 365.
- System requirements
• Support for valuation models, including market, cost, and income approaches
• Dedicated oil and gas valuation module that aligns with state methodologies
• Ability to manage property characteristics, sales data, and assessment history
• Configurable workflows for assessment processes
• Robust reporting tools with customizable templates
• Integration with GIS, eagle recorder, eagle treasurer, and other county applications
• Secure access control and audit tracking features
• Cloud-based, on-premises, or hybrid deployment options
• AI-powered data analysis and anomaly detection to improve valuation accuracy
• Automated workflows utilizing ai for process optimization
• Dynamic system adaptability to accommodate legislative changes
• Public-facing website with mobile-responsive design and user-friendly property search tools
• Proprietary ai modules such as automated deed processing, where applicable
• Participation in and support for an active users’ group for peer collaboration and vendor feedback
• Lightweight, offline mobile app for appraisers to collect data, photos, and generate field sketches with intelligent automation and AR capabilities
• Seamless integration with enterprise-level public cloud providers (such as AWS) or hybrid options, supporting uptime, performance, and data recovery
- Data migration
• Migration of all property data from the current CAMA system (Tyler eagle) to the new platform
• Data validation and integrity checks, including ai-assisted error detection and correction
• Historical data preservation
- Implementation and training
• Development of an implementation plan with milestones
• System setup, configuration, and customization
• User training for assessors, administrative staff, and it personnel
• AI literacy training for staff to fully utilize enhanced system capabilities
• Ongoing vendor support and training post-implementation
- Maintenance and support
• Software updates and feature enhancements
• Technical support with clearly defined service level agreements
• Disaster recovery and backup services
• Cybersecurity and data protection protocols
• Continued updates to ai models and valuation tools
• Legislative tracking and compliance updates
• Maintenance and support for the public-facing web portal
• Regular engagement with the user’s group for system feedback and collaboration.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: June 03, 2025