The Vendor is required to provide investment and depository services related to the investment of council funds, including the execution of securities, investment advice, investment reporting, and review of council investment policy and procedures on an annual basis.
- The portfolio is to obtain the best possible return on investments, considering the appropriate level of conservatism given the underlying concern of investing public monies.
- Task 1 - investment policy & strategy development
• Review and recommend changes to council investment policy to ensure alignment with best practices and legal requirements.
• Conduct a formal review of the portfolio's current investments, liquidity needs, and investment strategy and recommend improvements to align with objectives.
• Assist in developing and implementing investment strategies that enhance portfolio performance while adhering to established investment policies and cash flow requirements.
• Review current investment procedures and documentation and propose improvements for efficiency and compliance.
- Task 2 - portfolio monitoring, risk analysis & performance reporting
• Conduct ongoing risk tolerance assessments and asset allocation studies to ensure alignment with council  objectives.
• Provide quarterly performance reports for council investment portfolios, comparing returns to benchmarks, including creditworthiness of investments, market commentary, and future outlook.
• Monitor portfolio managers and ensure investment strategies align with risk tolerance and market conditions.
• Provide daily, timely market assessments regarding economic conditions and their potential impact on the portfolio.
• Conduct searches and make recommendations for portfolio management service providers (money/fund managers).
• Obtain a minimum of three bids for each trade and document all trades offered and awarded.
• Evaluate market instruments for relative safety, liquidity, and yield to inform investment decisions.
- Task 3 - investment execution & compliance
• Provide non-discretionary management of council investment portfolio, acting solely in an advisory capacity within the guidelines of the investment policy.
• Execute securities purchases/sales upon verbal instruction from authorized council staff.
• Confirm trade details via email/fax, followed by an official trade confirmation within five (5) business days.
• Ensure ongoing portfolio compliance with all adopted policies, laws, and regulations, reporting findings at least quarterly.
• Provide detailed monthly and quarterly reports on holdings, transactions, and performance in a format acceptable to council and compliant with state regulations.
• Establish and monitor performance benchmarks to assess portfolio effectiveness.
- Task 4 - governance, reporting & training
• Provide presentations and updates to council finance division, the budget & finance committee, and the council board as needed.
• Attend the budget & finance committee meetings on a quarterly basis to present performance reports and discuss investment strategies.
• Offer ongoing training for council to maintain compliance with fiduciary duties and applicable legal standards.
• Provide recommendations for custodial services and other relevant providers related to investment management and oversight.
- Questions/Inquires Deadline: May 1, 2025