Short Term Rental Registration and Compliance Software

The Vendor is required to provide short-term rental registration and tax software will enable effective registration, tracking, and taxation of short-term rental properties within the county.
- Ensure compliance with local regulations, enhance the county's ability to gather data on and manage short-term rentals, and generate additional revenue through the proper collection of occupancy taxes.
- Registration module:
• Allow property owners to register their short-term rental properties online.
• Enable property owners to provide all required information, including property addresses, owner details, contact information, and number of rentable units in the facility.
• Support document uploads for compliance verification (e.g., permits, insurance).
• Include a verification system to validate property details and owner identity.
- Tax calculation module:
• Automatically calculate applicable occupancy taxes based on current rates defined by the county.
• Allow for dynamic updates to tax rates as mandated by local legislation or county decisions.
iii. Generate detailed tax reports that are easy to export for internal finance department use.
- Compliance monitoring:
• Provide features for ongoing monitoring of registered properties for compliance with local laws and regulations.
• Integrate with existing local government databases to ensure data accuracy and compliance.
• Facilitate notification systems for property owners about compliance requirements and deadlines. - User experience:
• Intuitive, user-friendly interface for both property owners and county staff.
• Mobile compatibility for on-the-go access by property owners.
• Multilingual support to accommodate a diverse population.
- Reporting and analytics:
• Provide comprehensive reporting tools that allow the county to analyze registration trends, tax revenue, and compliance rates.
• Include customizable dashboards for easy visualization of key performance indicators (KPIS).
- Data integrity and security:
• Ensure adherence to relevant data protection regulations (e.g., agency data security & privacy laws).
• Implement robust data encryption and security protocols to safeguard personal information and sensitive data.
• Provide a disaster recovery plan to ensure business continuity in case of data loss.
- Integration capability:
• Ability to integrate with existing county finance and tax management systems.
• Support for API access to exchange data with third-party applications if necessary.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: May 27, 2025