Medical Benefits Plan Services

The Vendor is required to provide a medical marketing for our valued client, the Superior Court.
• The court uses phoenix sap as their online eligibility system tied to its payroll to enroll employees; therefore, carrier feeds will need to be established on a bi-weekly frequency. 
• Please include an implementation timeline for this feature. 
• Go “live” date for eligibility feeds will be approximately December 3, 2025 with open enrollment in November.
• Eligibility: an employee in a regular position scheduled and paid for a minimum of 40 hours per pay period.
• Employees have 30 days from their employment date to enroll and 60 days to provide human resources with proper documentation for the enrollment. 
• The same timeframe applies to all mid-year status changes for employees and dependents.
• Employees must provide proof of other employer-sponsored group health insurance or covered state that offers coverage comparable to a court sponsored plan to be able to waive court sponsored medical.
• Rates to be presented in monthly frequency; contributions will be deducted on a bi-weekly pre-tax (26 pay periods) basis.
• Registered domestic partners covered only those who are registered with the state as well as their dependents (follows ab 205).
• Court paid medical subsidy formula is noted in the attachment. 
• Part–time employees get prorated amounts based on the number of hours worked per pay period.
• A highly motivated service-oriented account team with a dedicated contact will be a key element to the court.
• Please identify or describe your proposed account team and each account team member’s daily functions – please include support staff. 
• Please provide location and the hours of operation and time zone for the account manager and customer service.
• Enrollment meetings/benefit fairs will be conducted at various locations to educate the employees on their benefits during their lunch hour. 
• A representative from your company will be requested to attend. 
• If you require a minimum number of employees to attend, please provide your guideline – if a carrier change is made, we request the minimum to be waived for the first open enrollment held this fall. 
• Please provide a microsite where employees and dependents will be able to see the court offerings and download summaries and value-added resources.
• The court provides hard copy enrollment packets during open enrollment for actives, COBRA participants, retirees, and new hires every year. 
• Not all employees have access to computers to download or view their benefit materials. 
• Please take this into consideration when quoting.
• Please summarize the value-added benefits that are included in your proposal. 
• State whether they are for the HMO or PPO plan and if they are available in state only or also outside of state.
• Proposing carriers are encouraged to include a wellness program/services that educates employees on proven practices for maintaining and improving their health. 
• Your proposal should include a specific description of the wellness services (and funds) to be provided, and the specific means used to deliver those services.
• Please indicate the full name of the full provider network and website that is being quoted to allow for provider searches on your website.
• The court allows employees to elect federal cobra upon termination or enroll directly in a retiree medical option, upon retirement, if applicable.
• If they elect COBRA, the former employee/dependents can go on to state -COBRA or elect retiree coverage, if applicable. 
• If state-COBRA is elected, they will stay on for 18 additional months. 
• Upon exhaustion of state -cobra, they can elect retiree medical, if applicable.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: July 14, 2025