Property and Casualty and Workers Compensation Broker and Consultant Services

The vendor is required to provide property and casualty and workers compensation broker and consultant services for include:
- Broker of record
•    Be available to the city’s risk manager, human resources director, or other staff as specifically requested, for general insurance-related issues and assistance. 
•    Timely interactions (within 24 hours of request) will be by telephone, email, and in person as requested. 
•    Conduct an initial review of city’s insurance program and make recommendations as deemed necessary based upon this review. 
•    Act in the city of best interest in obtaining competitive quotes for coverage from qualified carriers.
•    Be an effective advocate for the city when marketing insurance coverage.
•    Design, market and implement the broadest coverage, including all insurance types summarized at the most reasonable cost for the risk presented. 
•    The effect and expiration dates of policies are;
o    P&C November 30 to following year November 30
o    WC January 1 to January 1
•    Research insurance markets and assess current exposures and risks to determine appropriateness of current coverage and recommend additional or different coverage as needed. 
•    Monitor policy renewal dates and initiate renewal processes at least 90 days in advance. 
•    Market the renewals of the city’s insurance policies in a timely, efficient manner to receive the best coverages and prices available in the market. 
•    In conjunction with risk management, compile necessary underwriting information for proper marketing of city’s program. 
•    Prepare, complete and submit applications to all potential carriers. 
•    Review policy forms, coverages, and pricing for all quotations submitted to broker for the city’s consideration during the renewal process. 
•    Investigate and determine adequacy of company’s stability, solvency service records and financial strength of any and all proposed carriers. 
•    Make recommendations on the city’s choice of proposals. 
•    Keep the city informed, in writing, of market changes and legislation including state and federal or other controlling factors that may impact city programs. 
•    Present data and testimony to official city bodies as requested. 
•    Develop annual summary of insurance by coverage, including:
o    Insurer
o    Policy number
o    Limits and sublimit of coverage
o    Policy number
o    Limits and sublimit of coverage
o    Conditions of coverage
o    Premium and deductible amount
o    A brief description of each coverage
•    Assist city in identifying and evaluating its insurance needs. 
•    This shall include a review of city operations, all related insurance contracts, past changes in coverage and reasons for changes, trends, legal requirements, other governmental programs, cost containment considerations, and city personnel policies. 
•    Provide any additional services broker may have available as part of their proposal or typical in broker of record agreements. 
•    Provide quarterly updates on city’s claims and losses. 
•    Meet with risk manager and human resources director quarterly. 
•    Provide budget planning estimates for insurance premiums annually by April 1 of each year. 
•    Prepare an annual market analysis and forecast by insurance line annually by June 1 of each year. 
•    This summary shall include information on trends, market availability, pricing, and long term (5- year) market directions; and recommend other additional or different coverages to be considered.
- Risk management services
•    Provide general risk management, insurance, and loss prevention consulting. 
•    Act as liaison with insurers to facilitate claim resolution.
•    Assist with loss modeling, coverage scenario development, and assessing potential frequency and severity of loss exposures.
•    Research and provide access to resources and experts related to insurance coverage, risk financing and transfer, loss prevention and risk analysis, and safety management.
•    Analyze and make recommendations for retention and transfer of risk. 
•    assist in the review and analysis of contract, lease, loan, grant and other agreement-related exposures and recommend contract clauses, insurance types, and limits to address exposures and protect the city. 
•    Research, prepare, and present educational and training sessions on the topics of insurance, safety, and risk management. 
•    Identify all sources of broker and consultant’s revenue on any provided services and placements (new and renewal) for the city of including and not limited to fees, commissions, contingency fees, and bonus or profit-sharing arrangements. 
•    Broker shall list fees and detailed costs including an hourly fee schedule for specific optional services, if proposed.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: October 8, 2025