Grant Accounting for Commerce Services

The vendor is required to provide grant accounting management and development for include:
• Develop an overall timeline for financial processes through the completion of the fund and bead project.
• Develop internal control and SOPs for grant management.
• Ensure alignment with federal guidelines and budget modifications ensuring the planned project aligns with the rules and regulations set by the funding agency, contractor shall submit to commerce for approval and commerce shall submit to the grant program thereafter.
• Assist with or review the development of detailed budgets for program expenditures for office.
• Collaborate with commerce and third-party vendor for grant and program administration to ensure expenditures align with approved budgets and allowable cost principles when needed.
• Assist with implementing structured approval processes for reimbursement requests verifying that costs are reasonable and compliant with federal guidelines.
• Assist with or review ongoing monitoring of expenses and ensure they align with approved budgets, including providing regular financial reporting to the department.
• Ensure financial compliance with all legal, regulatory, and policy requirements as described in grant agreements and any documents referenced in above. 
• Perform financial monitoring of subgrantees to ensure adherence to budgets and audit requirements, including reviewing audit reports to evaluate the risk of unallowable expenditures or fraud, waste, and abuse as it relates to successful single audit preparation and compliance.
• Coordinate with commerce and third-party vendor for grant and program administration for audit responses and prepare necessary documentation for external oversight to ensure that commerce successfully passes audits.
• Review previous federal reports submitted to the granting agency for accuracy, and, if necessary, recommend appropriate actions to address any identified issues.
• Provide assistance in identifying and recommending grant accounting software `specifications as it relates to existing and potential new software solutions to the office for improved grant management.
• Train staff on processes and procedures implemented on an as-needed basis.
- Contract Period/Term: 1 year
- Non-Mandatory Pre-Proposal Meeting Date: June 13, 2025
- Questions/Inquires Deadline: June 24, 2025