FY26 Fund Distribution Services

The vendor is required to provide fy26 fund distribution services to subrecipients through various cash management processes and ensure compliance with applicable grant requirements.
- General requirements
1. Documentation coordination
•    Necessary documentation from subrecipients in support of funding disbursement requests. 
•    Conduct an initial check to confirm that the subrecipient has submitted all required and appropriate documentation. 
•    Work with subrecipients to obtain any missing or incomplete documentation to ensure readiness for processing.
2. Compliance review and processing
•    Utilize obo’s current systems, including but limited to clad, to process funding documentation
•    Review submitted documentation to verify:
o    Compliance with the relevant grant terms and conditions.
o    Inclusion of evidence for competitive bidding or documentation supporting an appropriate exemption.
•    Evaluate cost reasonableness and eligibility under the bead program.
3. Cash management process implementation
•    Advance funding
•    Reimbursement
•    Working capital
•    Milestone-based disbursements
•    Big asset disbursements
4. Submission and reporting
•    Include a summary report outlining:
o    Any issues identified in the documentation
o    Patterns or recurring deficiencies in subrecipient submissions
5. Ongoing disbursement tracking
•    Maintain and provide ongoing tracking and reporting of:
o    Disbursements requested versus the amounts available for each project awarded.
o    Fund balances for each subrecipient and project.
6. Coordination with the office reporting
•    Coordinate with the obo to provide the required data for internal and external reporting.
•    Ensure accuracy and timeliness of all disbursement-related data used in state and federal reporting.
7. Preference for minority and women-owned businesses
•    Office strongly encourages participation by small, minority-owned, women-owned, and veteran-owned businesses, and labor surplus area concerns. 
•    Preference will be given during evaluation to vendors who meet these criteria.

- Contract Period/Term: 1 year