Financial Partnership Services

The vendor is required to provide financial partnership to support educational technology as a service for districtwide laptops for the school board.
1. Cost reduction and control:
•    Fixed annual budget that can be planned and forecasted.
•    Economies of scale labor rate.
•    School board resource focus allocation.
2. Asset management:
•    Utilization of an asset tracking and management system (ATMS).
•    Help desk ticketing integration with one desk
•    Added value through reporting and analytics.
3. Logistics management:
•    Leasing partner responsible for end of term return logistics.
o    Materials, labor, freight services – on-site at the district.
o    Leasing partner conducts a data and destruction sanitization process for devices.
o    Certificate of data destruction provided for each serial numbered asset.
•    Management of site device inventory with school board to ensure availability for administrators, teachers, and students.
4. Requested terms
•    At the end of the term, no automatic extension of the term is allowed.
•    Flexible school term lease structures with customizable end dates that align with the district’s calendar.
•    The district shall have no obligation to pay interim rent.
•    The district is not responsible for paying a deposit.
•    Ability to place orders off-cycle with leasing partner issuing pos to preferred hardware vendors and deferring the first annual payment to align with the district’s fiscal calendar and po process.
•    Serial number substitution is allowed for returned devices in a like-for-like swap.
•    The district shall have the option to purchase some, none, or all the devices at the end of the term.
•    Program structure must be eligible for LCI capital funding.
5. Program structure
•    BPS would like to see options for a fair market value structure with the following terms:
o    4 years with 5th year extension
o    5 years
o    4 years with buyout option
•    Current desired devices are Lenovo 300w laptops, Lenovo e16 laptops, jar charging carts, and apple iPad Wi-Fi 128gb tablets with 4-year ADP warranties, rounded up to the nearest $100.
o    Current device list with pricing through BPS’s current technology partner attached for reference.
•    While it is our current intention to take on a new lease each year, BPS reserves the right to not take on a new lease during any year of the approved contract term.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: August 14, 2025