Fiscal and Program Monitoring Services

The Vendor is required to provide for fiscal and program monitoring services.
- Provide independent monitoring to ensure compliance with federal, state, and local regulations, and evaluate fiscal accountability, program performance.
- Plans to engage individuals or firms to carry out fiscal and program monitoring services for Program Year 2025 & 2026 (which coincides with the agency fiscal year 2026 which begins October 1, 2025 to September 30, 2026).
- A risk assessment must be performed at least on an annual basis to determine which high risk subrecipient and high risk areas within individual subrecipient’s operations will be reviewed.
- The Risk Assessment is categorized into the following areas:
•    Experience of Subrecipient/Service Provider in the program
•    Personnel turnover
•    Staff experience
•    External review
•    Past monitoring findings
•    Policies and procedures
•    Structure of Fiscal Transactions
•    Segregation of duties
•    Experience of management
•    Training
•    Contingency plan
•    Internal controls
•    Protection and integrity of automated systems
•    Source(s) of funding
•    Internal monitoring
•    Independent audit report
•    Performance Measures
•    Fiscal reporting
- Financial Management Systems
•    Accounting Systems
•    Re-allotment/De-obligations
•    Program Income
•    Budget
•    Bank Reconciliation
•    Internal Controls
•    Internal Control Analysis of Separation of Duties
•    Indirect Cost Allocation Plans
•    Cost Allocation Plans
•    Transfer of Funds
•    Payroll
•    Travel/Transportation
•    Insurance
•    General Liability
•    Automotive Insurance
•    Casualty Insurance
•    Allowable and Unallowable Costs
•    Incentive Funds
•    Audit
•    Disbursements
- Cash Management
•    Cash Forecasting
•    Analysis of Cash Draw Downs
•    Cash Management—Subrecipient Level
•    Cash Management—Petty Cash.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: October 14, 2025