Outsourced Accounting and Financial Services

The Vendor is required to provide accounting and financial management services during a significant transition in the agency’s financial operations.
- Accounting Contractor to provide financial services and serve as a trusted partner through this transition, helping to assess the current state of financial operations, ensure sound systems and controls, and provide ongoing accounting services once those systems are in place.
- Financial Transition and Advisory Services
• Assessment of the current state of agency financial records, accounts, and documentation
• Guidance on accounting software selection and implementation, including system configuration and staff onboarding. Agency has conducted preliminary needs assessment and software research. The selected contractor will advise on final selection and lead implementation. Existing data must be transitioned from new world ERP.
• Assessment and revision of agency existing financial policies and procedures manual, internal controls, and approval workflows to ensure they are appropriate for independent financial operations and consistent with applicable compliance requirements.
• Training agency staff on adopted systems, software, and procedures.
• Identification of compliance gaps or risks associated with the transition, with recommendations for remediation.
• Advisory support to the executive director on financial management best practices, particularly for state and federal funded programs
• Other transition-related consulting as directed by the executive director
- General Bookkeeping
• Maintaining accurate and up-to-date general ledger accounts
• Monthly bank and credit card reconciliations for all accounts, including investment account activity.
• Agency has seven separate bank accounts to meet programmatic requirements.
• Preparation and maintenance of journal entries, including payroll journal entries based on payroll data provided by county, agency current payroll administrator.
• Monthly close procedures and preparation of monthly financial statements
• Coordination with agency staff on day-to-day financial transactions and coding
- Financial Reporting
• Preparation of monthly, quarterly and year-end financial statements including balance sheet, income statement, and cash flow statement
• Budget-versus-actual reporting and variance analysis on a monthly and quarterly basis
• Preparation of quarterly financial reports for presentation to the agency board of directors (periodic attendance at meetings may be requested but is not routine)
• Support for the annual independent audit, including preparation of schedules, coordination with external auditors, and response to audit findings
• Preparation of financial reports required by federal or state funding agencies and office, as directed by the executive director.