Designer Services

The Vendor is required to provide design services for the construction or renovation of a new Department facility and garage, including space for offices, vehicle and equipment maintenance, and vehicle and equipment storage.
- Feasibility Study
- Using the attached study as a basis for space and site needs, the site assessment study shall identify candidate sites, including Town-owned sites and privately owned sites within the Town.
- The Proposer will initially prepare a list of screening criteria for a fatal flaw analysis of potential sites, and will then work with the Town to identify up to five (5) sites for final consideration.
- Utilize the preliminary space needs assessment and conceptual design parameters to identify the minimum site requirements to meet the department Operational parameters.
- As a minimum, items to be considered in this analysis shall include:
• Topography
• Site size (meet minimum size based on preliminary space needs assessment and operational parameters)
• Zoning consistency
• Environmental Impacts (wetlands, floodplain, etc.)
• Location / Access
- Criteria to be considered in this analysis may include:
• Property Ownership
• Location (central to service area)
• Physical site features
• Future growth potential
• Social impacts (sensitive receptors, displacement of active uses)
• Access to utilities
• Permitting
• Construction cost drivers
- Design Services:
• Complete and well-detailed construction drawings and specifications including a bid form, contract form, general conditions of the contract for construction and supplementary conditions, technical specifications, plans, and detailed drawings.
• A schedule to complete the permitting and construction of the Project.
• Capital construction cost estimates and schedules, including phasing, site development and construction staging areas.
• The architect shall be responsible for compliance with all applicable building and life safety codes.
- Project Permitting
- If requested by the Town, in its sole and absolute discretion, this phase will consist of:
- Determining what local, state, and/or federal land planning and environmental permits are necessary to perform the proposed site work for the facility and the construction of the new facility itself.  Such permits may include, but are not limited to:
•Site Plan Review
• Zoning Variances and/or Special Permits
• Wetlands Protection Act permits
• Watershed Protection Act permits
• Army Corps of Engineers permits
- Preparing all paperwork, plans, and calculations necessary to apply for relevant permits.
- Prepare presentation materials for use at public hearings and informational meetings with permit officials.
- Attend informational meetings and public hearings with relevant permit agencies, boards, and/or committees.
- Construction Management Services
- Construction Management Services: If deemed necessary by the Town, in its sole and absolute discretion, this phase will consist of:
• The general administration of the construction contract, although the Town reserves the right to contract with a separate project management firm for certain services.
• The architect must be present and active on the site periodically during the lifetime of the Project.  Construction oversight should be coordinated with the Town’s designated representative or project manager to assure work is in accordance with specifications until the completion and acceptance of the Project.
• The architect shall attend, on-site, weekly project meetings with general contractor, the Town’s designated representative or project manager (if any) and others, as required by the Town.
• The architect shall require each sub-consultant employed to make site visits periodically for the same purposes during the progress of that portion of the construction to which the consultant’s services relate; and to report in writing thereon to the architect.
• The architect shall review samples, schedules, shop drawings and other submissions by the General Contractor, for approval.
• The architect shall recommend condemnation of any work observed by the architect as failing to conform to the contract documents.
• The architect shall decide all questions regarding interpretation of or compliance with the construction documents, except as the Town may, in writing, otherwise determine.
• The architect shall review and act on all requests for changes in the plans, specifications or contracts for the Project.
• The architect shall report to the Town, in writing, on the progress of the construction.
• The architect shall conduct semi-final and final inspections of the construction and report the results of such inspections in writing to the Town.