Legal Artificial Intelligence Solution

The vendor is required to provide for a legal artificial intelligence (AI) solution that can support and modernize our internal legal services. 
- This initiative aligns with our strategic goals of improving operational efficiency, reducing legal and financial risk, and enhancing workflow through automation and intelligent technologies.
- Currently, our legal and legislative operations rely on common office tools 
- Microsoft 365, Microsoft teams, Microsoft office (word, excel, PowerPoint), and records management system m-files. 
- Council meeting agendas and related documentation are managed through iCompass’ agenda and meeting management software and records management system m-files.
- AI model trained in state legal frameworks, and verified by state legal professionals.
- Intake of legal requests from internal departments, assignment of priority, and tracking of progress.
- Preparing legal correspondence, internal memos, agreements, bylaws, policies, and briefing reports
- Researching, co-editing, reviewing, and maintaining municipal bylaws and internal policies to ensure legal alignment with legislative requirements. 
- This includes facilitating cross-departmental input, legal review, and council approval workflows.
- Maintaining a centralized library of standardized legal clauses and templates to facilitate consistency, accuracy, and efficiency in drafting and reviewing agreements.
- Clauses and templates can be modified by users based on business needs.
- Coordinating documentation and communications for insurance claims, legal disputes, and incident reports.
- Creating materials for council or leadership meetings, including legal briefing notes and presentation decks.
- Reviewing internal policies for legal compliance and tracking regulatory changes.
- Facilitating real-time commenting and editing of documents with internal and external legal stakeholders to streamline reviews and approvals.
- Tracking performance metrics (e.g., turnaround times, workload volumes) and forecasting resource needs to ensure timely and efficient delivery of legal services.
- The solution provider shall maintain a valid cybersecurity insurance policy that includes specific provisions for client data breaches and incident support.
- Questions/Inquires Deadline: July 28, 2025