Library Audio and Video Streaming Upgrade Services

The vendor is required to provide all necessary equipment and system configuration of existing Crestron headend equipment to upgrade the current library audio and video capabilities and establish livestreaming.
- The audio-visual (AV) capabilities in conference rooms A-C within the county library, primarily focusing on:
• Improving the presenter’s ability to monitor their presentation in real-time using a confidence monitor.
• Enhancing visibility for audience members seated at the back of the room through additional large displays.
• Increasing flexibility and ease of control over av systems through centralized control interfaces and automation.
• Supporting various operational modes to allow seamless integration for public use, company streaming, and training sessions.
• Ensuring that the system is capable of operating independently or in combined room configurations.
• Implementing automated system resets to maintain consistent performance and system integrity.
- Presenter confidence monitor
• Install a 55" display positioned to be easily visible to the presenter.
• Include an HDMI splitter to mirror the projection screen onto the confidence monitor.
• This solution will allow the presenter to monitor their presentation without turning away from the audience, improving engagement and reducing presentation errors.
- Audience visibility enhancement (room b)
• Install additional displays positioned at the back of the room to provide clear visibility of the presentation.
• Route the video signal through a distribution amplifier to ensure consistent quality across all displays.
• Provide and install conduit to conceal and protect cabling for a clean and professional installation.
• This solution will improve the viewing experience for all audience members, increasing overall engagement and content retention.
- Multi-room projector installation (rooms a, b, and c)
• Install two smaller projectors in rooms a and c to provide consistent av capabilities across rooms.
• Install a larger, higher-lumen projector in room b to accommodate larger presentations.
• If the customer chooses to provide the projectors, they will be evaluated for compatibility and installed accordingly.
• Ensure proper wiring and configuration to enable easy switching between sources.
• This solution will standardize projection quality across all rooms, allowing for more consistent and professional presentation capabilities.
- Centralized control and automation (room b)
• Install a touch screen controller mounted on a rolling equipment rack for centralized control.
• Integrate room partition sensors to automate av switching based on room configuration.
• Provide a network switch to support multiple av devices with low latency and high reliability.
• Configure the system to automatically reset to default settings at the end of each day or upon a hard reboot.
• This solution will reduce setup time, improve operational efficiency, and simplify the user experience.
- Room B
• Provide and install (1) 55" display for presenter confidence monitoring.
• Provide and install (1) ceiling mount kit for the display.
• Provide and install (1) HDMI splitter to mirror projector content on the confidence monitor.
• Provide and install (1) 42-unit rolling equipment rack.
• Provide and install (1) network switch (av-capable).
• Provide and install (1) touch screen controller with 3u rack mount.
• Provide and install (2) partition sensors for automatic control of room dividers and av switching.
• Conceal and protect all cabling using conduit and raceways where appropriate.
• Test and calibrate all installed components for optimal performance.
- Rooms A, B, and C
• Install the (2) smaller projectors the county will provide, one in room a and one in room c.
• Install (1) larger projector (Epson lcd h733) the county will provide, in room B.
• Wire and test all installed projectors and integrate them with the av system.
• Ensure compatibility with existing presentation sources and control systems.
- Contract Period/Term: 3 Month
- Pre-Proposal Meeting (Non-Mandatory) Date: April 08, 2025
- Questions/Inquires Deadline: April 15, 2025