Emergency Operations Center Audio Visual Upgrades Services

The vendor is required to provide various audio and visual updates for the county emergency operations center located within the county public safety building.
- Schedule
• Since the operations room is used on a regular basis for training and other activities, coordination for installation work will be discussed upon award.
• Scheduling will be mutually agreed upon.
- Goals
• Interface Zetron max (room 2010) to existing av switching unit (room 2009)
• Interface Davis weather station pc (room 2011) to av switching unit (room 2009)
• Supply, install and interface 55” commercial wall monitor (room 2011) to av switching unit (room 2009)
• Supply, install two speakers with volume control into (room 2010 comm room), interface into room pa system (room 2009)
• Update existing av switching unit (room 2009) to control updated spectrum cable tv
• Update operations room (room 2011) to improve suitability for video conferencing and interface into av switching unit (room 2009)
• Update existing control system programming (room 2011) and touch screen to control modifications
• Remove any obsolete hardware
• Replace any other components as necessary for a fully functional system
- Technical requirements
a. System environment
• All equipment in the operations room is powered through a single uninterruptable power supply.
• AV switching equipment rack is located in electrical room 2009.
• Master console control station for the av switching equipment is located in the rear corner of operations room 2011.
• Zetron max is location in comm room 2010.
• Davis weather station computer is located in operations room 2011.
• All necessary uninterruptible ac power, where required for equipment shall be county-provided.
• LAN where required by the county.
• Cable tv by the county.
b. Vendor’s solution hardware and software requirements
• The proposed solution shall integrate into existing audio/visual equipment.
• The proposed solution shall be commercially available (no beta version will be considered) and designed to support the switching of diverse audio and visual signals originating from a variety of sources as detailed previously.
• The proposed solution should be designed with commercial quality components that are readily available on state contract or cooperative purchasing program where possible.
• The vendor’s products shall, in the current or prior versions, have been on the market for at least two years.
• The vendor shall supply cabling six weeks before installation of equipment.
• The vendor shall provide detailed specifications for data wiring a minimum of six weeks before the solution is installed.
• Vendor shall terminate all cabling.
• The vendor shall update the existing control system software and operator interface.
• The proposed solution shall not have any user license fees or require any third-party software whose licenses shall be renewed annually.
- General requirements
• To provide for an effective evaluation of proposals, all cost proposals shall provide the following (it is acceptable to provide vendor’s standard quote form as an attachment):
o Equipment cost. equipment shall be line item detailed by manufacturer, description, model number, quantity, unit cost, total cost.
o Reference state contract or other purchasing contract where appropriate.
o Installation cost
o Programming cost
o Materials cost
o Preventive maintenance agreement options
o Shipping cost
• Service department
o The offeror shall provide a service technician, or applicable required staff, to the facility within two (2) hours for emergency service calls
o Specify the location of the nearest service tech and depot.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: May 08, 2025