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A government agency in Ontario issued “Audio Visual Services” (RFP). Solicitation AVEQ-0085 closed on July 11, 2025. Eligibility: Only for Canada Organization.
The vendor is required to provide a full audio-visual (AV) solution, and installation, for the Mabel Davis boardroom, allowing for hybrid meetings, live streaming capabilities and video recording for on-line users.
• Multi-camera set up to provide video coverage of the full room.
• Mounting options on the walls are expected, exact configuration dependent on the recommended solution.
• Camera controller with presets for position and zoom and focus and ability to control multiple cameras.
• Leveraging ai support will be factored into the scoring for this proposal.
• Conferencing soundbar with multiple conference table microphones (or equivalent solution) to capture sound for 25 participants around the table.
• New speaker set up to ensure improved sound throughout the boardroom, integrating well with the microphones.
• A four (4) input (minimum) video mixer with audio processing and separate output for preview monitor and live monitor and output.
• The ability to stream directly from the mixer and to record onto a removable media is expected.
• Multiview preview monitor and output monitor, 14” to 21” screen size.
• Podium microphone with feed directly to the video mixer.
• Some form of storage or security feature to protect and store equipment in the boardroom, while not in use.
• Installation of wall jacks and cabling to required locations (working with our director of it).
• Network infrastructure will be provided where needed.
• Replacement of existing video cabling to projector to conform to the new equipment standards.
• Provide recommendations in a written report, for A/V improvements for the boardroom at the Scanlon creek operations center (basic boardroom design).
• This would involve an on-site meeting (post-award) with key users.
• Operator training sessions (maximum of 2 hours) and startup/shutdown procedure sheet.
• Support services (up to 4 hours maximum) in the first 6 months after installation.
- Contract Period/Term: 3 years
- Mandatory Site Meeting Date: June 27, 2025
- Questions/Inquires Deadline: July 4, 2025
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Quick answers about deadlines, eligibility and submission for this solicitation.
No. This opportunity (AVEQ-0085) closed on July 11, 2025. See similar open RFPs below.
A government agency in Ontario. The buyer's contact and submission details are in the solicitation documents.
Only for Canada Organization.
Contract term: 3 years.
Yes: Mandatory on June 27, 2025.
Questions and inquiries must be submitted by July 4, 2025.
Yes. After purchase, with a subscription or during a free trial, the RFPPlanet AI Assistant answers questions sourced from this RFP’s documents, such as requirements, evaluation criteria and key dates.
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