Live Audio Visual Streaming Services

The vendor is required to provide live-audio-video broadcasts (webcasts) of commissioners’ conference open meetings, certain hearings, and additional meetings as deemed appropriate by agency for streaming video live, for viewing in real time, or on-demand from video archived.
- The services include internet connectivity for webcasting the meetings, a private dedicated data circuit to link a video server, software licenses required to operate the webcasting system, operation of the storage media for archiving meeting and operation of video and web servers.
- Project-based services
• Provide on-site staff, software, and equipment for temporary internet live-audio broadcast (website) services in room 7-100 for unlimited time limits.
• Provide on-site staff, software, and equipment to internet live-audio-video broadcast (webcast) services in rooms 1-100, 1-104, and 1-111 of the William b.
• Provide multiple cameras in each meeting room.
• The largest room, room 1-104 requires a minimum of four (4) cameras. 
• Room 1-100 requires at least two (2) cameras. 
• Room 1-111 requires at least three (3) cameras.
• The cameras must enable to on-site operator to position speakers in camera range from anywhere in the room.  
• The system should allow the ability for input for other uses, such as a feed from a PowerPoint projector or a second video feed of a sign-language interpreter.
• Provide and host a website, dedicated solely to webcasts of the agency, to view and access both live and archived video files.
• Publish archive of each web-casted meeting on respondent-hosted website within 24 hours of meeting conclusion.
• Maintain online video archives of meetings for two years following the date of the meeting. 
• The archives will contain an individual video segment for each agenda item.
• Provide webcasts in high definition over the internet, available for viewing on the latest versions of chrome, Firefox, internet explorer and safari on desktops and laptops and the latest versions of android native, chrome, safari and additional interest services as may be identified, on mobile devices such as smartphones and tablets.
• Provide all equipment and staff to live broadcast hearings in an adjacent room when attendance at the hearing is expected to exceed room capacity.
• Verify and check camera focus and range capabilities, audio levels and feeds, and confirm functionality of other equipment onsite before each meeting.
• Provide technical support to agency staff or its customers accessing meeting content.
- Questions/Inquires Deadline: July 8, 2025