Audio Visual Installation and Repair and Maintenance Services

The Vendor is required to provide for audio visual installation and repair and maintenance services.
- Provide for maintenance and upgrades to existing audio visual systems as well as developing needs for new installations of audio visual systems.
- The Library’s community meeting rooms and auditoriums conducts various types of educational and entertainment events such as movie shows, community meetings, tutoring classes, and musical performances.
- The general audio and video setups in these spaces may include but not limited to the following:
•    Ceiling mounted projection system
•    Wall mounted LCD screen
•    Automated or manual presentation screens
•    Wall inputs for HDMI/VGA/3.5 mm jack/XLR jack
•    Ceiling or wall mounted speakers
•    Hand held microphones (wired/wireless)
•    Wall mounted input source control panel.
- Provide to plan and execute new installations, retrofit existing audio and visual systems by assessing the existing set-ups, recommending equipment and space upgrades and designing upgrades including accessibility requirements, Firms should have the capability to work on older systems and to design upgrades and new systems.
- Firms should be able to provide all required equipment, provide all required professional services and to provide all labor including labor that is subject to prevailing wage. 
- Firms are to be able to maintain and service new and existing systems.
- Work with the Library to keep the audiovisual equipment in good operating condition by providing service and maintenance, as required by system issues, failures, or malfunctions.
- Provide some or all of the Following Services:
•    Design, support, drawings, related CAD services, specification recommendations and reconfigurations.
•    Sales of audio and visual components, delivery, inside delivery and installation.
•    Project management, including but not limited to managing multiple deliveries and installations, space planning, warehousing and storage and project coordination. 
•    Manage all aspects of the project through a single and consistent manager from scheduling to turnover to invoicing. 
•    Track and coordinate all manufacturer invoices for payment rather than each manufacturer contacting the library directly. 
•    Conduct field walkthrough and inspect of all items (regardless of manufacturer) prior to closeout and submission of payments claim. 
•    Cleanup of site/areas post-delivery/installation
•    Maintenance and repair services for existing hardware
•    As required, removing audio and visual equipment for storage in cases where the space is scheduled to undergo structural renovations.
•    Provide professional service labor and labor that is subject to prevailing wage and other labor that may not be subject to prevailing wage.
- Provide professional services such as design, support, drawings, related CAD services, specification recommendations and reconfigurations and project management and space planning.

- Contract Period/Term: 2 years
- Questions/Inquires Deadline: August 27, 2025