Audiovisual System

The Vendor is required to provide for the design, procurement, installation, and integration of a new audiovisual (AV) system for the multi-purpose conference center and arena located at state.
- Requires an AV infrastructure that meets modern technological standards and the potential needs of our clientele.
- Responsible for, but not limited to, the following:
•    System Design: Develop a detailed AV system design, including schematics, equipment specifications, and functional diagrams, tailored to the unique requirements of each space within the conference center and arena.
•    Equipment Procurement: Source and procure all necessary AV equipment, ensuring compatibility, reliability, and adherence to specified performance standards.
•    Installation: Professional installation of all AV components, including displays, projectors, sound systems, control systems, and cabling, adhering to industry best practices and safety regulations.
•    Integration: Seamless integration of all AV components with existing building systems and networks, ensuring interoperability and centralized control where applicable.
•    Programming: Programming of control systems, digital signal processors (DSPs), and other programmable devices to ensure intuitive operation and optimal performance.
•    Testing and Commissioning: Comprehensive testing and commissioning of the entire AV system to verify functionality, performance, and adherence to design specifications.
•    Training: Provide thorough training for IT Department staff on the operation, maintenance, and troubleshooting of the new AV system.
•    Documentation: Deliver complete system documentation, including as-built drawings, operation manuals, maintenance guides, and warranty information.
•    Support and Maintenance: Offer post-installation support and maintenance services, including a warranty period and options for ongoing service
- Multi-Purpose Conference Center:
•    The meeting space will be able to be subdivided into 3 separate meeting rooms or any combinations of the 3 different spaces.
•    Systems must include audio and video
•    Must have wireless microphones
•    Must have at least 2 video inputs per meeting room
•    Must have a video monitor / TV of at least 85”
•    Must have a simple control system for audio and video to be routed amongst the different rooms (Video input 6 to video out 1 & 2, etc.…)

- Mandatory Pre-Bid Meeting Date: August 29, 2025