Press Event Audio Services

The vendor is required to provide press event audio services for two years (October 1, 2025 through September 30, 2027).
- Reach important milestones in the coming months and years that will require major public announcements and press events. 
- Future press events may include:
•    Trolley and bus service announcements
•    Service change and ballot measure announcements
•    Special event service to sporting events and concerts
•    Key transit-oriented development developments
•    Holiday service promotions
•    And more.
- Provide audio equipment and technical labor services in a timely manner and be able to conduct themselves professionally in environments that feature elected officials, community leaders and agency board members and staff. 
- Service for most events will be requested 2-3 weeks in advance and the selected contractor will be expected to:
•    Provide all necessary audio equipment for successful execution of the press event. 
•    Equipment may include, but is not limited to:
o    Audio system
o    Speakers and stands
o    Speaker’s podium
o    Microphone(s)
o    Press audio patch
o    Power generator and fuel
o    Safety cable and wire dressings or covers
o    All necessary cables and accessories
•    Agency will not provide any additional equipment.
•    Be able to set-up the equipment one and a half (1.5) hour prior to the event’s start and break down the equipment after the event.
•    Provide labor to offer technical support and troubleshoot during the event.
•    Most events last one (1) hour with three (3) additional hours needed for set-up and breakdown respectively, totaling four (4) hours per event. 
•    Most events will be held during regular business hours on weekdays, but events during non-business hours and on weekends should be expected occasionally.

- Contract Period/Term: 2 years
- Questions/Inquires Deadline: August 21, 2025