Information Technology and Audio Visual Services

The vendor is required to provide Information technology (IT) and audio-visual (AV) services for public wi-fi, point-of-sale (POS) systems, network segmentation, live event production, venue-wide AV control, lighting and rigging systems, and fair specific communications.
- Internet and network infrastructure
•    Campus-wide network coverage with secure, scalable infrastructure. 
•    Network segmentation for (POS), internal operations, public wi-fi, and custom VLANs. 
•    Bandwidth scaling solutions to manage variable demand and mitigate interference. 
•    Implementation of secure configurations including firewalls, encryption, intrusion detection (IDS), and intrusion prevention systems (IPS)
•    Either standalone IDS and IPS modules or integrated IDS and IPS solutions. 
•    24/7 network monitoring and on-call technical support.
- Audio-visual services
•    Management and installation of av hardware, including high-fidelity audio systems, led walls, projection systems, and digital signage. 
•    Integration of centralized av control platforms (e.g., q-sys or equivalent). 
•    Real-time content management and distribution capabilities across all facilities. 
•    Event-specific av configuration and support. 
•    Maintenance and customer support for systems located in hall and the new agricultural building.
- Lighting and rigging
•    Installation and maintenance of lighting systems across indoor and outdoor venues.
•    Support for rigging points, trusses, motorized lifts, and other rigging systems. 
•    Integration with stage and av systems for dynamic productions. 
•    Consultation and recommendations for infrastructure improvements in lighting and rigging.
- Documentation and compliance
•    Maintain accurate diagrams, schematics, and documentation of all installed systems. 
•    Maintain and regularly update a detailed inventory of all technical equipment and configurations. 
•    Establish and follow a documented change management process, including replacement budget estimates.
- Fair-specific systems and support
•    Temporary provision of telephone systems, intercoms, two-way radios, video systems, concert staging, lighting, and sound. 
•    Management and maintenance of paging systems in key locations such as the coliseum, cooper arena, Voinovich center, Gilligan complex, Bricker building, sheep and swine barns, fine arts building, and etc. 
•    System integration to support emergency communication and grounds-wide paging. 
•    Support and maintenance of portable av and sound systems, including microphones, speakers, amplifiers, and control systems. 
•    Equipment and support for livestock shows, 4-h judging, ceremonies, and other special events. 
•    Lighting and rigging equipment specific to high-capacity venues such as the celeste center. 
•    Dedicated on-site personnel to assist with pre-fair setup and post-fair breakdown.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: October 3, 2025